Overview
Document Control Department Manager at Arcadis DPS Group. Location: Citywest Dublin. Reports to Engineering Manager. Tenure: Full Time Permanent. Org: Dublin Projects – Life Sciences.
Position Summary
We are currently hiring a Document Control Department Manager. The successful applicant will be experienced in managing the Document Control function of a busy design & project management office. The DC Department Manager will maintain control, tracking and timely issue of all Project Deliverables ensuring strict compliance with our internal quality systems while meeting Client requirements. The DC Manager leads a team of document controllers and collaborates closely with cross-functional departments to support compliance, and operational excellence. The role demands strong leadership, and a deep understanding of document management standards, including ISO and GxP requirements where applicable.
Background
* Extensive Document Control Experience, Plus >3 yrs Team Management
* 2.0 Experience in a GMP Environment / Pharmaceutical Engineering an advantage
* 3.0 Proficiency in EDMS platforms (Asite preferred) and document lifecycle management
* 4.0 Knowledge of Document Retention Systems
* 5.0 Experienced in Document Management on large, fast paced EPCMV projects – full lifecycle from Inception to Commissioning
* 6.0 Experience and knowledge of ISO 9001 certification is a requirement
* 7.0 Advanced user of Microsoft packages, advanced Excel preferred
* 8.0 Excellent organizational, communication, and leadership skills
Key Responsibilities
* Support all document flow needs for engineering design disciplines, Project Management and Validation Departments
* Issue of Project Deliverables to Project Team & Client using Document Control System
* Management of Project Deliverables on multiple projects
* Vendor Expediting
* Coordinate Project H/O Packages in accordance with client procedures
* Conduct Internal Audits & raising corrective actions in accordance with ISO 9001 Certification
* Liaising with clients, vendors and contractors to deliver completed project handover documentation to client specifications
* Support Quality Audits
* Attend and coordinate external audits
* Review all design deliverables ensuring compliance with branding and version control
* Attend monthly meetings with quality team
* Deliver Asite training to new employees and teams
* Run regular reports on project Metrics
* Meetings with operations manager
* Lead, train and mentor the document control team, fostering continuous improvement
* Maintain audit-ready documentation and support internal and external audits by providing timely access to required records
* Develop KPIs and monitor team performance to drive continuous improvement
* Resource Planning and allocation / DC input for Bid proposals
Qualities of Candidate
A strong collaborative leader who is highly motivated with a strong focus on detail. The ability to manage large volumes of documents across multiple projects and stakeholders. Dependable, approachable and flexible. The ability to prioritize, manage time well, multitask and troubleshoot. Strong interpersonal, communication and customer service skills are also essential to communicate with internal and external stakeholders. They must be well-versed in Microsoft Office products and EDMS systems.
Work Arrangements
Optional office based / hybrid position (3 days office) but can also involve working at client sites. 40 hour working week from Monday to Friday. Flexible hours policy. Competitive Salary.
Why Join Arcadis?
At Arcadis, we empower individuals to excel because your contributions matter. We provide opportunities for you to shape your career, maximize your impact, and grow professionally. By joining us, you’ll engage in meaningful work that drives sustainable solutions for a better planet while leaving a lasting legacy.
Our Commitment to Equality, Diversity, and Inclusion
We are dedicated to creating an environment where everyone can thrive. Through our six ED&I workstreams—Age, Disability, Faith, Gender, LGBT+, and Race—we foster innovation by bringing together diverse perspectives. Together, we strive to improve quality of life while building a more inclusive future.
Additional Information
* Seniority level: Mid-Senior level
* Employment type: Full-time
* Job function: Administrative, Design, and Product Management
* Industries: Architecture and Planning
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