Job DetailsDescriptionKey Responsibilities:Manage and maintain the complex calendars of 4 senior executives, ensuring all meetings, appointments, and deadlines are met.Provide administrative support for a team of circa 13 Real Estate professionalsManage conflicting priorities with clear communication and sensitivity.Coordinate domestic and international travel, including flights, visas, ground transportation, and accommodations.Serve as the main point of contact between the executives and internal/external teams and stakeholders.Handle correspondence, prepare reports, manage expenses, and provide general administrative support as needed.Organize corporate events such as board trips, investor meetings, and VIP visits, ensuring smooth logistics and execution.Assist with the preparation of presentations, proposals, and meeting materials.Handle ad-hoc administrative duties, such as preparing meeting materials and presentations.Liaise with IT to resolve office-related issues.Prepare for and follow up on meetings, ensuring executives are prepared, taking minutes when necessary, and following up on action items.Act as a trusted partner to senior team members, offering proactive solutions and contributing to the company's goals by taking on ad-hoc projects as required.Work with the Administration Team locally and across jurisdictions to streamline office processes and optimize administrative systems.About YouThe ideal candidate will bring:Experience: Previous experience in providing executive assistance to senior executives.Proactive Approach: A self-driven attitude, a willingness to learn, and a commitment to personal and professional growth.Exceptional Organizational Skills: The ability to manage multiple priorities in a fast-paced environment with meticulous attention to detail.Interpersonal Skills: Strong interpersonal skills with the ability to build and maintain effective relationships at all levels of seniority.Communication Skills: Excellent written and verbal communication skills with a professional demeanour.Resourcefulness: A proactive and resourceful approach, with the ability to anticipate needs and take initiative.Calm Under Pressure: The ability to remain composed under pressure and handle demanding situations confidently and professionally.Key Skills & AttributesMinimum 3 years of experience in a similar roleProficiency in Microsoft Office (Word, Excel, PowerPoint).Exceptional organizational, multitasking, and time management skills.A positive and approachable demeanour.High levels of integrity, confidentiality, and professionalism.Ability to manage competing priorities, work under pressure, and meet tight deadlines.Self-motivated, flexible, and a strong team player with a proactive attitude.