Administrator - 12 month Contract - Donegal - Onsite This position will support both the site Quality Director and the Division Quality Director.
Responsibilities: Responsible for providing administrative and secretarial services to the organisation.
Includes producing documents, collecting, recording, sorting and filing information, handling mail, preparing routine reports, making travel arrangements, arranging appointments, responding to enquiries, and operating office equipment.
Individual contributor that works under limited supervision.
Applies subject matter knowledge.
Requires capacity to understand specific needs or requirements to apply skills/knowledge.
Ensures administrative support to Senior Management (often Executives and Board Members), as well as the establishment of internal and external contacts with the Administration.
Ensures the processing and organization of the information in order to optimize performance.
Collaborates with other secretaries to streamline administrative processes and maximizes efficiency levels according to the strategy, policies and objectives set by the organization.
Requirements: Level 8 Degree or equilivant combination of education and work experience 2+ years experience in a similar role English Fluency Someone who can juggle multiple priorities, maintain calendars, track deadlines, and ensure nothing slips through the cracks.
Must work on own initiative.
Clear, professional communication — both written and verbal Comfortable with scheduling tools, Microsoft 365, preparing documents, coordinating virtual meetings.
Friendly, approachable, and able to build positive relationships across teams to get things done efficiently.
Will be privy to sensitive information.
Discretion is paramount.