We are seeking an experienced and highly organized Administrative, Executive or Personal Assistant to join Cubicle 7 Entertainment as Secretary to the CEO.
If you excel at building strong internal and external working relationships, possess exceptional communication and organisational skills, and have a keen eye for detail, this presents an exciting opportunity to join a rapidly growing creative business.
Key Responsibilities
* First Point of Contact: Serve as the initial point of contact for the CEO, managing emails, invitations, contracts, and correspondence. This includes responding directly, advising on responses, or delegating tasks, always ensuring clarity of outcomes and actions.
* Meeting and Event Management: Arrange and plan internal and external meetings, events, and conferences. You will ensure the CEO is thoroughly briefed and may be required to attend to record meeting outcomes and follow-up actions.
* Action Tracking and Dissemination: Ensure that meeting outcomes are clearly disseminated, actions are understood, and follow-up occurs in a timely manner.
* Calendar Management: Maintain a dynamic calendar for the CEO, proactively resolving any time conflicts. This involves organizing internal and external meetings and forward planning to balance existing commitments with new priorities.
* Product Development Review Oversight: Actively manage and track the CEO's product development reviews, ensuring timely approvals and feedback, and expertly managing competing priorities.
* Proactive Support: Anticipate the CEO's needs based on the calendar and priorities and propose solutions. Implementing and maintaining a 'bring forward' system for the CEO is a critical aspect of this role.
* Administrative Support: Process expenses, credit card returns, and make comprehensive travel arrangements.
* Information Management: Maintain the CEO's paper and electronic filing systems with meticulous attention to detail.
* Office Management Leadership: Lead on any office management issues, working in close collaboration with the facilities management company, manage annual leave requests.
Candidate Profile
We are looking for someone who is:
* Relationship-Orientated: Excellent at building supportive professional relationships, leveraging these connections to enhance the CEO's working life.
* Confident Communicator: A confident and proactive communicator (both verbally and in writing) who consistently represents Cubicle 7 Entertainment and our brands with professionalism.
* Technologically Proficient: Highly computer literate with experience in troubleshooting IT issues. Experience with Google Workspace, or other project management systems is highly desired.
* Organised: An expert organiser, able to provide support to ensure the CEOs goals are achieved and deadlines are met.
* Self-Motivated and Proactive: A self-starter, capable of acting on their own initiative, proactively managing competing demands and pressures, and effectively multitasking.
* Collaborative: Works collaboratively with colleagues and external partners, building effective relationships to support the CEO's objectives.
* Experienced: Possesses at least 2 – 3 years' experience in a similar role, preferably within an SME, publishing, or creative environment.
Additional Information
This role is full-time based in Balbriggan, North County Dublin. This is an office-based position, and some travel may be required. Flexible hours are occasionally necessary for meetings with partners in the USA and other time zones.
This position involves handling confidential information and requires diplomacy and discretion.
Job Types: Full-time, Permanent
Pay: From €43,000.00 per year
Benefits:
* Bike to work scheme
* Employee assistance program
* Flexitime
* On-site parking
* Profit sharing
* Sick pay
Ability to commute/relocate:
* Balbriggan, CO. Dublin: reliably commute or plan to relocate before starting work (preferred)
Education:
* Leaving Certificate (preferred)
Experience:
* Google Workspace Admin: 2 years (preferred)
* similar : 2 years (required)
* Publishing, creative or related industry: 1 year (preferred)
Licence/Certification:
* certification (preferred)
Work authorisation:
* Ireland (required)
Work Location: In person