Project Coordinator – Athlone
12-Month Contract | Bill rate: €17 per hour | Pharmaceutical Industry
Morgan McKinley is delighted to be working in exclusive partnership with our client,
a leading pharmaceutical organisation undergoing a multi-million euro
expansion in Athlone, to assist in the recruitment of a Project Coordinator to
support this exciting phase of growth.
Role Overview
As a key member of the administrative and project support function, the Project
Coordinator will provide essential organisational, operational, and administrative
support to ensure the smooth execution of departmental activities. The successful
candidate will be proactive, adaptable, and capable of managing a varied workload
in a fast-paced environment.
Key Responsibilities
Office Supply Management: Monitor and maintain office supply inventory to
ensure efficient daily operations.
Purchase Orders & Expenses: Raise purchase orders for team events,
process team expenses, and ensure adherence to company policies.
Calendar & Meeting Coordination: Schedule meetings and appointments,
manage calendars, and coordinate room bookings with both internal and
external stakeholders.
Travel & Expense Support: Arrange travel including flights, accommodation,
and transfers; prepare monthly expense reports.
Meeting & Event Support: Organise internal meetings and external client
visits, including catering, visitor access, and booking hotel/restaurant
reservations.
Agenda & Minutes Management: Prepare meeting agendas, take accurate
minutes, and distribute promptly to relevant stakeholders.
KPI Data Administration: Collect and consolidate KPI data for reporting and
presentation to management.
Distribution List Management: Maintain updated and accurate internal
distribution lists.
General Administrative Support: Perform additional administrative duties as
required to support the wider team.
Skills & Experience
Strong organisational and time management skills with the ability to prioritise
effectively.
Previous experience in a fast-paced administrative role within a dynamic
office environment.
Familiarity with expense management systems and scheduling tools
advantageous.
Strong initiative, resourcefulness, and collaboration skills.
Excellent verbal and written communication abilities.
High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook,
PowerPoint).
Exceptional attention to detail with a proactive approach to problem-solving.
Ability to handle confidential information with discretion and professionalism.