Job Description:
We are seeking a highly professional and discreet Administrative Support Specialist to provide comprehensive support to both the Director of External Manufacturing and the Vice President of External Quality. This is a pivotal role requiring strong organisational skills, attention to detail, and the ability to work with senior stakeholders in a fast-paced environment.
Key Responsibilities:
* Diary & Calendar Management: Efficiently manage complex diaries, coordinate scheduling, and ensure alignment of priorities.
* Travel & Expenses: Organise domestic and international travel arrangements, prepare detailed itineraries, and process travel and expense claims accurately.
* Meeting Coordination: Arrange internal and external meetings, prepare agendas, record and distribute minutes, and follow up on action items.
* Executive Presentations: Draft, edit, and prepare high-quality PowerPoint presentations and other executive-level materials.
* Email & Correspondence Management: Monitor, prioritise, and manage incoming communications with professionalism and discretion.
* Systems & Processes: Manage purchase orders and ensure accurate use of corporate and payroll systems.
* Stakeholder Engagement: Act as a professional point of contact for internal and external senior stakeholders, handling sensitive information with confidentiality at all times.
Required Skills and Qualifications:
* Proven experience as an Executive Assistant or similar role supporting senior leadership.
* Strong organisational and time-management skills with the ability to prioritise and multitask effectively.
* Excellent communication skills, both written and verbal, with strong attention to detail.
* Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel) and experience with corporate systems.
* Ability to demonstrate discretion, confidentiality, and professionalism when handling sensitive matters.
* Strong interpersonal skills with the ability to build trusted relationships across senior levels of the organisation.