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Office administrator

Dublin
Collins Mcnicholas Recruitment & Hr Services
Office administrator
Posted: 3 July
Offer description

Office Administrator / Receptionist (Maternity Cover)

Location: Walkinstown

Reporting To: Area Manager

Key Responsibilities

1. Assist in managing the weekly sales process, ensuring accurate docket entry and tracking

2. Maintain inventory of office supplies and coordinate replenishments

3. Organise and maintain digital and paper-based filing systems

4. Draft, format, and prepare documents, reports, and correspondence

5. Provide support in finance-related tasks such as invoicing and expense processing

6. Greet visitors and clients in a warm, professional manner

7. Answer, screen, and direct telephone calls and manage email correspondence

8. Handle incoming and outgoing mail and courier deliveries

9. Provide ad hoc administrative assistance as required across departments

The Ideal Candidate

10. Proven experience in a similar office-based or administrative role (1–3 years preferred)

11. Excellent communication skills, with a courteous and professional demeanour

12. Strong organisational skills with the ability to multitask and prioritise effectively

13. High attention to detail and accuracy in all tasks

14. Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with standard office equipment

15. Ability to exercise discretion in handling sensitive or confidential information

16. A proactive and adaptable mindset with a "can-do" attitude

17. Strong interpersonal skills, capable of building effective relationships across departments

18. Self-motivated and capable of working both independently and as part of a team

What's on Offer

19. Competitive remuneration package

20. Pension scheme

21. Life insurance

22. Subsidised canteen facilities

23. A supportive, collaborative work environment

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