Overview
Join to apply for the Personal Assistant role at KPMG Ireland.
When you join KPMG Ireland, you are joining a community of over 4,200 employees who collectively work together, both in person and virtually, to achieve their full potential. We are known as an organisation who want you to come as you are and do work that truly matters. Joining KPMG Ireland is an opportunity to enhance your career, not only in the work that you enjoy doing, but equally through the global connections that you make, the lifelong learning that you can accomplish and the chance to make your mark.
Location: Dublin, as part of our hybrid working model.
Grade: Assistant
Contract type: Perm
Your peer group
* Excellent interpersonal and team-working skills along with a high degree of enthusiasm and adaptability
* Advanced PC skills, especially Microsoft Outlook, Excel, Word and PowerPoint
* Excellent communication skills including strong typing/audio typing skills with a high-level of attention to detail
* Experience with organising Outlook calendar / email inbox management specifically on behalf of others
* A working knowledge of SAP, CRM, SmartTime and ChromeRiver expense management systems would be a definite advantage but not essential as training will be provided
* Prioritising work, using time management and organisational skills; able to work under pressure
* Excellent administration skills with an ability to work unsupervised on day-to-day duties and tasks
* Ability to multi-task with a strong attention to detail and a sense of urgency
* Proactively look for and take on tasks and provide regular feedback on status
* Reliability / Flexibility
* Highly discreet and confidential
Responsibilities and achievements
* General administrative duties to include electronic filing, processing expense claims, incoming and outgoing post, photocopying, etc.
* Organising attendance at conferences and events and preparing high quality presentations and materials
* Working with the corporate travel agent to coordinate cost-effective and often complex domestic and/or international travel arrangements and itineraries
* Secretarial duties for Partner and Directors – comprehensive and proactive diary and email inbox management
* Provide administrative assistance for Partner and team including meeting room bookings, conference on Teams and Zoom, ordering catering, printing agendas and documentation for meetings etc.
* Arrange weekly/monthly meetings as required – prepare meeting packs as necessary
* Prepare PowerPoint presentations and assist on proposals/bids – liaise closely with internal departments such as Marketing
* Maintain internal databases – e.g., proposals/CVs/credentials
* Run specific reports
* Become involved in marketing initiatives/ event management, if and when required
* Coding of invoices and generating client fees
* Liaise and work with secretaries in other departments – actively share knowledge
* Provide cover for other secretaries in their absence
* Process expense claims
* Input of timesheets
* Organise team lunches, nights out/client entertainment
* Assist with any other ad-hoc projects and duties as appropriate
Your team
You will be joining a team of 8 PAs and assistants in the FS Tax Department, and you will be assigned to two Partners and a team of managers and associates. This role is based in our Harbourmaster office in Dublin 1.
Benefits
* Discounted Health Insurance: Prioritise your well-being with our health insurance options
* Additional Annual Leave: Purchase extra leave to spend more time with friends and family or to travel
* Enhanced Family Leave: Enjoy more time with your family with our generous leave options
* Emergency Childcare Cover: For times when your regular childcare plans fall through
* Social Events: Connect and network with colleagues through our engaging social events
* Early Finish Fridays: Start your weekends early on bank holidays and during the summer
* Relocation Assistance: Smooth your transition if you’re moving to Ireland
* Learning & Development: Access our extensive supports, including LinkedIn Learning, to grow your skills
Application and Inclusion
Ready to Join Us? If you meet most of the criteria, we encourage you to apply by submitting your CV. KPMG is an equal opportunities employer, welcoming applications from people of all backgrounds. We are happy to provide reasonable accommodations during the recruitment process if needed. Necessary arrangements can be made at interview stage to accommodate the needs of candidates with disabilities.
For any specific queries about the role, please contact Karen Savage.
We are committed to inclusion and diversity. Learn more about our commitment here - https://kpmg.com/ie/en/home/about/inclusion-diversity-equity.html
Please note that agency assistance is not required for this position. By clicking apply to this role your application will be stored on our database and may be considered for similar future positions. This data may be retained for up to 18 months from the date of your application. If you do not wish your details to be stored, please email careers@kpmg.ie.
Seniority level
* Entry level
Employment type
* Contract
Job function
* Administrative
* Industries: Accounting
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