The RoleThis role supports the day-to-day financial, purchasing and administrative functions within MachineLab. You will manage purchase orders, support accounts, update cash flow, handle supplier payments, check in deliveries, maintain accurate records in the ERP system, and provide general HR/payroll administration support. You will work closely with our finance, purchasing, operations, and project teams to keep information accurate, organised and up to date.Key ResponsibilitiesFinance & AccountsRaise purchase orders and maintain supplier recordsProcess invoices and match to POs/delivery notesSupport weekly and monthly cash-flow updatesAssist with accounts payable and accounts receivablePrepare payment runs and liaise with suppliers on queriesSupport month-end tasks as requiredPurchasing & InventoryManage incoming deliveries (goods-in) and update ERP recordsEnsure materials are booked into stock correctlyFollow up on order delays, shortages and supplier issuesWork with purchasing to keep material and pricing data accurateERP & AdministrationMaintain up-to-date information in the ERP systemUpload documents, update project costs, and support reportingGeneral office administration as neededHR & Payroll SupportAssist with timesheets and basic payroll preparationMaintain staff files, training records and annual leave updatesSupport simple HR administration (contracts, onboarding documents, scheduling)General CoordinationWork with finance, operations and project teams to keep information alignedSupport internal communication around orders, payment dates and deliveriesHelp maintain organised workflows and simple processes across departmentsThe Ideal CandidateExperience in accounts, purchasing, office administration or a similar coordination roleComfortable working with ERP systems or similar softwareStrong attention to detail and good organisational skillsAble to manage multiple tasks and keep information accurateGood communication skills and ability to work with different teamsPositive, reliable, and comfortable working in a fast-moving environmentJob Type: Full-timeSchedule: Monday to Friday, 8-hour shiftWork Location: On-site at MachineLabJob Type: Full-timePay: €37,000.00-€50,000.00 per yearWork Location: In person