Our client, a biopharmaceutical company based in Cork, is seeking a Maintenance Planner / Scheduler to support the scheduling and planning of maintenance activities within a GMP-regulated manufacturing facility. The successful candidate will work as part of the Maintenance Operations team, coordinating maintenance activities across multi-skilled technicians, engineers and external service providers. This role is key to ensuring work requests are prioritised, planned, and executed efficiently, with accurate CMMS records maintained in an audit-ready state.
Responsibilities
Plan and schedule all maintenance activities, including reactive, proactive, calibrations and preventative maintenance, delivered both internally and through specialist vendors
Conduct daily and weekly planning and scheduling meetings with stakeholders to agree on work order priorities and ensure alignment across departments
Review preventative maintenance plans to ensure accuracy, effectiveness and continuous improvement
Work closely with the Maintenance Operations Manager and cross-functional site teams to plan jobs for effective execution by maintenance technicians
Forecast maintenance workload across the business year, ensuring engineering work is scheduled appropriately and efficiently
Maintain the notification backlog within the CMMS and ensure data remains accurate and up to date
Evaluate work requests, develop the scope of work, and inspect job locations to determine requirements
Estimate labour hours, parts, materials, equipment and special tools required to complete proactive jobs safely and cost-effectively
Support the planning, scheduling and execution of annual plant maintenance shutdowns as required
Lead investigations into failures of major equipment as required, supporting root cause analysis and corrective actions
Complete deviations, CAPAs and change controls as required
Develop and maintain a catalogue of standard job plans
Develop and implement departmental procedures relating to the effective planning and scheduling of work
Develop and maintain department metrics to support performance tracking and continuous improvement
Execute standard work deployment and improvements across planning and scheduling processes
Work with Stores and Purchasing to ensure required parts are available to complete maintenance work effectively
Gather and manage technical documentation, including drawings, schematics, specifications, spare parts lists, OEM manuals and equipment history records
Improve work order planning and scheduling effectiveness through review of maintenance metrics, reporting trigger points for RCA and facilitating RCA events
Administer and maintain the Computerised Maintenance Management System (CMMS), ensuring records are accurate and audit ready
Train new users on the CMMS system and support ongoing user adoption
Participate in site safety initiatives and ensure compliance with established procedures
Support audit preparation activities and maintain maintenance areas and records to regulatory standards
Provide maintenance and reliability information as required to support change management and deviations
Support the development and enhancement of site maintenance and calibration programmes
Qualifications & Experience
Strong working knowledge of Computerised Maintenance Management Systems (CMMS), with previous CMMS experience essential
Previous experience in maintenance planning and scheduling is strongly preferred, alternatively 5+ years’ maintenance experience may be considered
Experience working in a GMP regulated environment, ideally biopharmaceutical, pharmaceutical or a similarly regulated manufacturing industry
Ability to plan electrical and mechanical repairs and maintenance activities (mechanical/electrical background is an advantage)
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