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Executive Consultant: Quality & Regulatory - Pharma, Med Device & Biotech. Perm / Contract. (+353)1 474 4669
The Purchasing Officer role includes the following responsibilities:
Purchasing Operations:
• Main point of contact for the Purchase Order (PO) System and will need to be highly
proficient in the operation of the PO system, identifying any issues and engaging with
the system provider to resolution status.
• Provide assistance to Requisitioners and Managers in processing Purchase
Requisitions.
• Training new users (both Requisitioners and Managers/Approvers) on the PO system
where required.
• Engage with Requisitioners, Managers and Finance team on POs, goods receipts and
invoice queries to resolution status.
• Work with the Accounts Payable team to ensure invoices are matched correctly to POs.
• Ensure compliance with the Purchasing Policy with regard to all purchase requisitions.
• Administer the new supplier on-boarding process and ongoing supplier maintenance
on the PO system and the Financial Management system.
• Administer the tax clearance process.
Quotation and Tendering:
• Provide assistance to Requisitioners regarding quotation processes.
• Manage and facilitate mini competitions for company Framework Agreements.
• Manage and facilitate quotation process for under €50K requirements where required.
• Provide guidance to requisitioners and Managers regarding purchasing process and
policy ensuring purchasing policies are adhered to.
• Develop a proficiency in e-tenders (www.etenders.gov.ie) and assist the Purchasing
Manager with all tender related tasks –e.g. advertising tenders, Q&A management,
tender opening, administer COI forms to evaluators, tender submission management,
etc.
• Assist the Purchasing Manager in all tender related activities such as: market research,
and contract execution.
• Engage with all stakeholders/departments throughout the tendering process where
required.
2Reporting and Analysis:
• PO analysis and expenditure analysis.
• Compilation of PO statistics and purchasing activity related statistics for Board reports.
This job description is not exhaustive, other items may be added from time to time at the
discretion of the Purchasing Manager.
Skills and Qualifications
The successful candidate should have the following qualifications and skills:
Required:
• At least 3 years’ experience working in a similar purchasing related role
• Data analytical skills
• Excellent IT skills, including the full range of O365 is a prerequisite. Ability to familiarise
and become proficient with specialist software is also required
• Experience of providing excellent (internal and external) customer service
• Excellent attention to detail and ability to multi-task
• Ability to work as part of a team and independently to deliver a common goal or
objective and work across team boundaries to build and strengthen working
relationships
• Ability to plan, organise and prioritise workload, including co-ordinating with others and
ensuring that deadlines and targets are met
• Displays a high standard of professionalism at all times
Seniority level
* Seniority level
Associate
Employment type
* Employment type
Full-time
Job function
* Job function
Supply Chain
* Industries
Staffing and Recruiting
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