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PE Global are delighted to be working with our client who are a tier 1 civil engineering contractor with operations across Ireland and the UK and offices in Dublin, Cork, Limerick, and London, they are a leader in large-scale construction projects.
We are currently seeking an experienced Site-Based Administrator for a major commercial construction project located in Dublin City Centre. This is a fast-paced role that requires a highly organised, detail-oriented individual to manage administrative operations on-site.
Responsibilities:
* Oversee document control, maintain site records, process invoices, and handle project correspondence.
* Coordinate meetings, support health & safety documentation compliance, and liaise with site managers, engineers, subcontractors, and other stakeholders.
* Support the Regional Director with administrative needs.
* Ensure consistency and accuracy in documentation using tools such as Microsoft Office and project software.
Key Duties:
* Maintain and update project records, directories, and training certificates across various platforms.
* Manage document flow, control revisions, and distribute project updates.
* Prepare progress reports, meeting minutes, and client submittals.
* Administer Procore (user setup, assistance, compliance checks) and manage Evercam access.
* Order site supplies including stationery, consumables, and furniture.
* Coordinate site drawing reviews and maintain plant/equipment records.
* Monitor access system reports and address any discrepancies.
* Assist with on-site logistics including bookings and visitor coordination.
* Track staff training records using Skillko.
* Prepare monthly project progress presentations.
* Manage waste documentation and verify against haulier logs.
* Handle dust and patrol report uploads (Procore).
* Organise occasional team events or nights out.
* Support PPE procurement and signage inventory management.
Key Skills:
* Excellent organisational skills and multitasking ability.
* Strong communication skills, both written and verbal.
* Experience in document control and compliance tracking.
* Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with project/document control platforms.
* High attention to detail and accuracy.
* Problem-solving mindset and ability to work collaboratively.
Experience:
* Prior experience in a similar administrative role, ideally within construction, engineering, or a related industry.
* Familiarity with site-based operations, compliance documentation, and construction software (e.g., Procore, Aconex).
* Understanding of health and safety processes on construction sites is advantageous.
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Civil Engineering, Engineering Services, and Construction
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