Job Overview
We are seeking a highly organised and detail-oriented Office Manager/Bookkeeper to support the daily operations of our on-site office. This pivotal role ensures smooth office functionality, accurate financial recordkeeping, and strong administrative support across departments. The successful candidate will be proactive, systems-oriented, and capable of managing a variety of responsibilities independently.
Key Responsibilities
Office Administration:
* Oversee day-to-day office operations to ensure a well-functioning and productive workplace.
* Manage computer and systems access for staff.
* Procure office supplies and maintain inventory levels.
* Administer visitor sign-in process and reception duties as needed.
* Maintain oversight of company office property including keys, IT assets, and other physical resources.
* Organise and maintain company records including but not limited to personnel records and staff training documentation in compliance with company and regulatory requirements.
Bookkeeping & Account Administration:
* Prepare, issue, and file invoices with accuracy and timeliness.
* Process financial account information and maintain up-to-date records.
* Communicate with customers and suppliers via email and phone regarding payments, agreements, and general inquiries.
* Monitor and manage Service Level Agreements (SLAs) and contractual obligations with customers, vendors, and third parties.
* Reconcile financial data, including VAT and tax documentation, and coordinate with the company accountant as needed.
* Identify and address any financial/account related discrepancies.
* Take ownership for managing accounts payable and receivable and report to management on them.
* Assist accountants and auditors in preparing financial data and reports as required.
Required Skills & Competencies
* Strong systems implementation and process adherence mindset.
* Excellent attention to detail with the ability to collect, verify, and analyse data.
* Proficient in maintaining accurate records and generating insightful reports.
* Self-motivated with the ability to independently plan, prioritise, and manage workload.
* Effective communicator with strong interpersonal skills for customer and supplier engagement.
* Proficient in office software including excel and accounting tools.
Qualifications & Experience
* Proven experience in office management and/or bookkeeping.
* Experience of implementing processes and maintaining systematic approach to workflow.
* Strong understanding of administrative processes and financial procedures.
* Accounting Technician course desirable but not essential.
Job Types: Part-time, Permanent
Pay: €28,000.00-€35,000.00 per year
Work Location: In person