Join to apply for the Executive Assistant role at CarTrawler
Join to apply for the Executive Assistant role at CarTrawler
CarTrawler (Certified B Corp) is the world’s leading provider of car rental and mobility services to the global travel industry. If you’ve ever booked a flight and seen the option to rent a car, that was probably us. But it’s our people that make everything we do possible – and we’d love you to join us.
Our people-driven culture, diverse workforce and hardworking attitude are what makes us the Human TravelTech Company, and what differentiates us from other technology companies.
The Role
The Executive Assistant will provide comprehensive administrative and operational support to 3 members of the CarTrawler Leadership team, ensuring efficient management of key corporate functions. The role requires collaboration across all functions to ensure smooth operations in areas such as calendar management, payment processing, travel arrangements and event management. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced dynamic environment.
This role requires exceptional organizational skills, self-management capabilities, and the ability to handle a broad spectrum of tasks and confidential matters with the utmost discretion. The successful candidate will be a resourceful and resilient professional, comfortable in a role that requires both strategic oversight and hands-on execution.
Responsibilities & Accountabilities:
* Administrative Support to Leadership:
* Execute a wide range of administrative tasks, including meticulous schedule management, timely processing of expense reports, preparation of high-quality presentations and company townhalls etc.
* Manage and prioritize administrative support requests for the LT through a shared corporate support email address. Utilising a traffic light system to categorize requests based on urgency and ensure timely completion.
* Coordinate the preparation and distribution of materials for weekly LT meetings, ensuring all necessary documentation is available in advance.
* Proactively plan, coordinate, and manage schedules. Ensure that all schedules are aligned with organizational priorities and that transitions between commitments are smooth and efficient.
* Work closely with the Corporate Support team to ensure the seamless execution of all Leadership Team commitments. Foster a collaborative environment that prioritizes efficiency and effectiveness.
* Travel and Events Coordination:
* Responsible for end to end travel and event planning responsibilities. Arrange all travel and accommodation for your executives, ensuring all bookings meet company policies and preferences.
* Confidentiality Management:
* Utilize extensive experience in handling highly confidential information with discretion and professionalism, ensuring that sensitive data is protected and only shared with appropriate stakeholders. Instil and maintain these confidentiality standards across the entire Corporate Support team.
Skills & Experience Required:
* 5+ years proven experience in an Executive Assistant role, ideally supporting multiple C suite execs within a high growth technology environment.
* Excellent communication and interpersonal skills, with the ability to interact effectively with senior executives and stakeholders.
* Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
* Proficiency in using expense management systems, particularly Concur.
* Ability to work both independently and as part of a team in a fast-paced environment.
* Attention to detail and a commitment to maintaining high standards of accuracy and confidentiality.
* Time Management: Ability to prioritize and manage multiple tasks efficiently.
* Communication: Strong verbal and written communication skills.
* Team Collaboration: Ability to work effectively with colleagues across departments.
* Problem-Solving: Proactive in identifying and resolving issues.
* Adaptability: Flexibility in handling changing priorities and workloads.
* Wellbeing: Subsidized Health Insurance, EAP, Flu Vaccines, Health Stations
* Lifestyle & Working: Subsidized Canteen, Flexible Working, Work from Abroad, Sports & Social, Bike to Work, Travel Tax Saver
* Paid Leaves: Annual Leave, Company Days, Friday Unplugged, Menstrual & Menopause Leave, Marriage & Civil Partnership Leave, Volunteer Days
Research shows that while men apply to jobs when they meet an average of 60% of the criteria, women and other under-represented groups tend to only apply when they check every box. So if you think you have what it takes, but don't necessarily meet every single point on the job description, please still get in touch. We'd love to hear from you and see if you could be a great fit.
Seniority level
* Seniority level
Associate
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Software Development
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