Payroll Specialist (USA & Canada)
Location: Remote / Reports to Global Payroll Manager (Dublin, Ireland)
About the Role
We’re looking for a meticulous and organized Payroll Specialist to join our growing global team. Reporting directly to the Global Payroll Manager in Dublin, you’ll be responsible for managing and executing the full in-house semi-monthly payroll cycle for employees across the United States and Canada. This position plays a key role in maintaining payroll accuracy, compliance, and efficiency, while collaborating closely with HR, Finance, and external vendors to ensure seamless operations.
Key Responsibilities
* Process end-to-end payroll for employees in the USA and Canada, ensuring accuracy and compliance with all relevant laws and company policies.
* Partner with the HR team to maintain accurate employee master data, including new hires, terminations, and personnel updates.
* Administer and reconcile payroll deductions, pension plans, and 401(k) contributions, ensuring accurate remittance and compliance.
* Manage off-cycle and termination payments in line with federal, state/provincial, and local regulations.
* Calculate and process statutory and company leave payments in accordance with applicable policies.
* Ensure timely and accurate payroll tax filings, maintaining registrations with federal, state, and local authorities.
* Collaborate with tax agencies and service providers to resolve payroll tax issues.
* Prepare monthly payroll reconciliations, ensuring alignment between payroll registers and GL accounts.
* Support internal and external audits related to payroll and employee compensation.
* Respond promptly to employee and stakeholder inquiries related to payroll matters.
* Assist in system upgrades, integrations, and implementations of payroll platforms.
* Continuously enhance payroll processes and internal controls to improve accuracy, efficiency, and compliance.
* Manage relationships with third-party payroll vendors and ensure service-level compliance.
* Partner effectively with cross-functional teams to maintain high-quality support and exceptional service delivery.
* Ensure the department consistently meets deadlines and performance targets.
* Collaborate with global partners to maintain accurate and timely payroll feeds across all regions (e.g., ADP in the US, Canada, Singapore, Australia, and Malaysia).
Qualifications & Experience
* Minimum of 5 years’ experience in payroll processing.
* In-house payroll experience in the USA and Canada is required.
* Additional experience with payrolls in Ireland, the UK, or other EMEA countries (e.g., Denmark, Netherlands, Germany, France, etc.) is an advantage.
* Strong understanding of US and Canadian payroll tax laws, pensions, benefits, and wage regulations.
* Advanced proficiency in ADP Workforce Now, Workday, and Microsoft Excel/Word.
* Exceptional attention to detail and organizational skills.
* Excellent verbal and written communication abilities.
* Proven ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and meeting deadlines.
* Strong collaboration and problem-solving skills, with the ability to work effectively across departments.
* A commitment to excellence, accountability, and continuous improvement in all deliverables.
Skills
Payroll
Benefits
Work From Home Remote Work From Home
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