Job Description:
As a Senior Accounts Administrator, you will be responsible for processing employee payroll weekly for 100+ employees based on timesheet hours in line with payroll deadlines. This involves accurately processing employee payroll, making calls to managers or employees for timesheet verification, calculating overtime, absence payments, and ensuring the submission of all relevant submissions to the CSO.
You will work closely with the management team to ensure coordination and accuracy of all benefits, new hires, leavers, employee absences, and distribution of electronic payslips. You will also obtain and verify bank information from new employees, retrieve and upload RPNs, and reconcile and file payroll submissions/returns on ROS.
Additionally, you will input expenses in line with guidelines, load the weekly payroll bank files, generate payroll reports, and maintain reconciliation accounts in nominal ledger. You will post payroll entries to the nominal ledger, calculate weekly pension deductions, and submit monthly pension schemes to providers.
As a point of contact for audit queries on payroll, you will deal with and resolve payroll queries, ensure the submission of all relevant submissions, and maintain internal controls, developing workflows and procedures documenting processes to ensure maximum efficiency and adequate control.
You will maintain familiarity with new tax legislation and keep HR and payroll systems up to date accordingly. You will document control, printing, scanning, logging, and filing general HR administration and office-based duties, including onboarding and compliance.
Maintaining the HR mailbox, you will track holidays & TIL, manage assigned customer base and ledger as part of the credit team to maintain overall debtor day KPI's. You will work with minimum supervision on collection of overdue debt, ensuring relevant transactions are processed daily.
Weekly/Monthly reporting of the Debtors Ledger is required. The ideal candidate must be IPASS certified and have experience in using Brightpay or similar payroll software. Experience in using ERP systems e.g. Agility is also essential.
A can-do work ethic and a proven track record are expected, along with confidentiality and discretion of a very high level. Candidates must be dependable, with numeracy and mathematical proficiency, excellent attention to detail, and intermediate Excel and MS Outlook skills.