Newenham House, Malahide Road, Northern Cross, Dublin 17, D17 AY61
Application Details
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Job Description
Aramark Workplace Solutions (AWS) is currently recruiting for a Compliance and Planned Maintenance Administrator for an Aramark Workplace Solutions’ contract. Based on site in Newenham House, Head Office. This is a permanent, fixed term position that reports directly to the Service Delivery Manager.
* CAF M Administration and Planned Maintenance Oversight: Provide comprehensive support and coordination for pre-planned maintenance tasks, collaborating with both internal engineers and external suppliers.
* Oversee the closure of work requests within Service Level Agreements (SLAs), ensuring transparent planning and improved performance, which is critical for audit readiness.
* Asset Management System (Assetman) Management: Take responsibility for managing the Assetman system, ensuring accurate asset lifecycle records are maintained. This is crucial for supporting capital planning and providing robust audit trails.
* F-Gas Compliance Management: Manage all aspects of F-Gas compliance, ensuring strict adherence to regulatory obligations to avoid fines and strengthen overall audit compliance.
* Contractor Scheduling and Coordination: Efficiently schedule and coordinate external contractors, directly contributing to increased service efficiency and contractor accountability.
* Reporting and Documentation: Generate and distribute weekly and monthly reports from the CAFM system (our in-house system). Diligently collate, submit, and file all reports and associated documentation.
* Financial and Administrative Support: Raise and send out Purchase Orders (POs) and ensure the accurate processing of all related paperwork, maintaining and managing relevant spreadsheets.
* Volume and Complexity Handling: Effectively manage increased work volume and complexity, supporting service resilience and preventing duplication of effort or missed tasks.
* Site Audit Coordination: Coordinate site audits, particularly for critical infrastructure like Data Centres and Exchange facilities. This ensures regulatory adherence, minimises audit findings, and protects critical infrastructure integrity.
* Process Efficiency: Develop and implement efficient and organised work practices to ensure all business activities are carried out in a professional manner.
Candidates must possess:
* Software Proficiency: Strong experience with MS Excel, Word, and Outlook; an intermediate level in Excel is a distinct advantage. Experience with Computer-Aided Facilities Management (CAFM) systems is highly desirable.
* Interpersonal and Communication Skills: An extremely flexible individual with excellent interpersonal skills. You must have an excellent telephone manner and strong communication skills, as client liaison is critical to this role.
* Autonomy and Dependability: A dependable and flexible self-starter, capable of working independently.
Career Level
* Experienced [Non-Managerial]
Candidate Requirements
Essential
* Minimum Experienced Required (Years): 0
Desirable
* Ability Skills: Administration, Analytical, Communications, Creativity
* Competency Skills: Collaboration, Labouring, Priority Planning, Working on own Initiative
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