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General information
Organisation
Egis is an international player active in the consulting, construction engineering and mobility service sectors.
We design and operate intelligent infrastructure and buildings capable of responding to the climate emergency and helping to achieve more balanced, sustainable and resilient territorial development.
With operations in many countries, Egis places the expertise of its 18,000+ employees at the disposal of its clients and develops cutting-edge innovation accessible to all projects.
Improving people's quality of life and supporting communities in their social and economic development, whilst drastically reducing carbon emissions and achieving vital net zero targets, that's our purpose.
Reference
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Position description
Job title
Bid Coordinator M/F
Contract type
Permanent contract
Business Line specific context
Join Our Team
J.B. Barry and Partners Limited, along with our sister company Barry Transportation, are among Ireland's leading Consulting Engineers. We have highly qualified employees and are committed to delivering cost-effective and innovative solutions. We seek dedicated, enthusiastic individuals to join our team in various offices.
As of June 1st, both J.B. Barry and Partners Limited and Barry Transportation became part of the Egis Group. We are now part of a leading global consulting, construction engineering, and operating firm with over 18,000 employees worldwide.
We recognize that our staff are vital to delivering excellent engineered solutions to our clients, and therefore we offer outstanding career opportunities and remuneration. We are committed to supporting the careers and professional development of all our staff, which ultimately benefits our clients.
Location: Dublin, Cork, Castlebar, Limerick, Hybrid
Job description
Responsibilities and Duties:
Tenders and Proposals (80%):
* Responsible for Tender Watch, daily review of tender portals
* Management and Coordination of a Go/No Go process on individual procurement efforts
* Development of bespoke templates for proposals and tenders including page designs, covers, dividers, etc.
* Management and completion to tight deadlines of Pre-Qualification questionnaires and Suitability Assessment Questionnaires
* Management of the tender process on individual procurement efforts
* Coordination of technical staff to ensure answers are provided in a timely manner
* Conduct reviews and edits to documentation and check for compliance with requirements
* Completion of final documentation and production. Responsible for uploading to procurement platform
* Arranging delivery to clients prior to deadline, if required
* Liaising with technical staff on client clarifications and other changes to documentation during the tender process
* Coordination with other consultants on joint venture procurement efforts
Marketing (10%):
To support marketing tasks related to website management, social media updates on Twitter, LinkedIn, brand management including brochures, flyers, and company stationary.
Administration (10%):
Responsibility for maintaining standard texts including company and project descriptions, case studies, and technical staff CVs.
Profile
Essential Qualifications:
* Third-level degree in engineering, marketing, business administration, or similar
* At least 3 years of work experience in a professional office environment
* 3 years experience in public procurement and tendering is a significant advantage
* Strong working knowledge of Microsoft Office, especially PowerPoint and Word
* Working knowledge of Adobe Suite, especially InDesign and Illustrator
* Good attention to detail and ability to work to deadlines
* Strong communication skills for in-person, phone, and email interactions
* High organizational skills with an administrative background
The role demands a well-organized individual with strong attention to detail and the ability to communicate effectively at all levels.
Position location
Job location
Europe, Ireland
City
Dublin
Candidate criteria
Minimum level of education required
Bachelor's degree (BA/BS)
Minimum level of experience required
Less than 2 years
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