About the job
I am recruiting on behalf of a client who is looking for a PA/Bookkeeper for their busy offices in Limerick. This role would be great for someone with strong Office Admin/PA or Office management experience with some bookkeeping experience.
Location:
On-site, Limerick
Position
: 4 to 5 days, Onsite Limerick, Permanent
This role is mainly focused on supporting the Chairman/ CEO and CFO. The successful candidate will possess discretion, maturity, and flexibility, alongside essential experience in bookkeeping and administration.
Key Responsibilities:
* General PA duties:
Minutes, Agendas, calendar management, travel management
* Bank Reconciliations
: Conduct regular bank reconciliations, ensuring all financial records are accurate and up-to-date.
* Query Handling
: Manage ad hoc queries via emails or phone calls from suppliers, contractors, and tenants.
* Filing System Management
: Organize and maintain filing systems meticulously.
* Data Management
: Update and maintain data streams and key performance indicators (KPI) on various projects.
* Errand Running
: Carry out occasional errands as required to support the team.
* CEO Collaboration:
Work closely with the CEO, CFO and other key executives/ shareholders on ad hoc tasks, special projects and strategic initiatives
* Property Management
: Oversee property-related tasks including maintenance coordination liaising with tenants, contractors and sales agents.
* Meeting Preparation
: Prepare meeting agendas, take minutes, and distribute meeting notes on occasion
* Document Preparation
: Draft, review, and edit documents, reports, and presentations.
* Communication Liaison
: Act as a primary point when required
* Confidential Information Handling
: Safeguard confidential information and ensure it is handled with integrity.
Required Competencies:
* Discretion:
High level of confidentiality and professionalism.
* Maturity:
Demonstrated maturity in handling sensitive information and situations.
* Flexibility:
Ability to adapt to varying tasks and priorities.
* Communication Skills:
Excellent verbal and written communication skills in English.
* Organizational Skills:
Strong attention to detail and organizational abilities.
* Technical Proficiency:
Familiarity with modern office software and tools.
Previous Experience Required:
* Minimum of 5 plus years experience.
* Previous experience as a Personal Assistant, Executive Assistant, or in a similar role.
* Experience in bookkeeping, including bank reconciliations is desirable.
* Experience managing emails and handling queries from diverse stakeholders.
* Prior experience in data management and maintaining KPIs is advantageous.
How to Apply:
If you believe you have the skills and experience to excel in this role, please submit your CV to