Job Title:Business AdministratorFunction:Motion (A Mediahuis Ireland Company)Reporting to:Chief Operations OfficerLocation:Dublin; HybridWhy us?At Motion, everything we do is aimed at providing motorists and retailers with the most innovative and progressive tools to buy and sell a vehicle in Ireland. Our forward thinking, ambitious people are constantly adapting and thinking creatively to offer ideas and solutions to give our industry leading brands the competitive edge.We prioritise the well-being of our employees by creating a safe, supportive, and inclusive work environment that fosters physical and mental well-being. We strive to create an environment where diversity is valued and everyone can bring their true, authentic selves to work.At our state-of-the-art purpose-built automotive space in the heart of Dublin city, you will join the motor industry's greatest minds, working on Ireland's leading automotive websites;, and From the penthouse floor of the Independent House, this relaxing environment hosts a number of impressive features including; a pool table, collaborative spaces, free snacks, kitchen as well as a beautiful view of the city and Croke Park.Want to progress even further in your career? We provide a long-term learning environment where we will support your development in learning new skills via our internal educational platforms and external degrees and courses where needed.And that's not all We provide a strong package of benefits for Motion team members that includes:25 days annual leaveIncome ProtectionHealth & Wellness eventsPaid Maternity & Paternity LeaveHybrid working scheduleLife AssuranceEquality, Diversity and Inclusion eventsCompany Pension ContributionEducational AssistanceBike to Work Schemeand so much more ‿The candidate?We're looking for a highly organised, proactive Business Administrator to work closely with our executive and senior management team. This is a key role for someone who enjoys variety, takes ownership, and thrives in a fast-moving, entrepreneurial environment.You'll be the person who keeps things running smoothly behind the scenes; staying one step ahead, anticipating needs, managing competing priorities, and ensuring information, decisions, and actions flow efficiently across the organisation.In a Nutshell You WillSupport the Exec & Senior Management TeamProvide day-to-day support to the executive team so they can stay focused on what matters mostKeep on top of priorities, deadlines, and actions, stepping in where neededAnticipate needs and help solve problems before they become issuesScheduling & OrganisationManage busy calendars, meetings, and logisticsCoordinate agendas, prep materials, and follow-upsHandle scheduling conflicts with confidence and good judgementCommunication & CoordinationAct as a go-to point of contact between the exec team and internal/external stakeholdersManage the flow of information and respond to requests quickly and clearlyTake accurate messages and make sure the right people have what they needMeetings & Follow-upsPrepare documents and presentations for meetings, including board meetingsTake meeting notes, track actions, and follow up to keep things movingMake sure actions are completed ahead of future meetingsProcesses & ProjectsHelp develop and improve internal processes to make ways of working more efficientCoordinate people and resources to keep projects and tasks on trackSupport ad-hoc projects across the businessTeam & Admin SupportAssist with internal communications, team events, and off-site sessions (if required)Help with basic finance admin (POs, expenses, invoices)Does this sound like you?2+ years' experience in a similar business admin / EA roleComfortable handling multiple tasks and switching priorities when neededNaturally organised with great attention to detailStrong written and spoken EnglishIs proactive and happy working on your own initiativeStays calm under pressure and enjoys solving problemsHas great people skills and builds strong working relationshipsUnderstands business priorities and uses good judgementBrings a positive, can-do attitude and isn't afraid to think differently