Waystone leads the way in specialist services for the asset management industry.
Partnering with institutional investors, investment funds and asset managers, Waystone builds, supports and protects investment structures and strategies worldwide.
With over 20 years' experience and a comprehensive range of specialist services to its name, Waystone is now serving assets under management in excess of $2Tn.
Waystone provides its clients with the guidance and tools to allow them to focus on managing their investment goals with confidence.
The Associate will service and maintain relationships with a portfolio of clients.
They will take on a portfolio of clients with complex structures and will complete annual filings and ad hoc client requests.
This role will also provide support to the Directors and Associate Director and complete database projects for client reporting.
Essential Duties And Responsibilities
Independently liaise in a timely and professional manner with internal departments and clients· Prepare documents such as tax forms, notices and relevant FATCA reports.
Monitor the accounts receivable for portfolio of clients.
Assist in the development and implementation of department AEOI procedures and processes.
Able and willing to take on additional duties as and when required.
Assist Associate Director when other members of team are out of the office monitoring inboxes and processing work.
Keep database up to date and ensure that assigned engagements have accurate information and are fully completed.
Timely management of inbox and ensures all client emails are saved to Waystone Tracker.
Prepare AEOI Report for board meetings and arrange phone calls
Monitor DEF status in DocuSign and regularly updates.
Follow all processes and procedures in relation to DEF preparation within Waystone Tracker and DocuSign including ensuring that all documentation is given to Associate Director for review.
Share key learning and knowledge lessons at team meetings.
Assist colleagues when capacity permits and notifies Team Lead with availability.
Ensure a seamless operational transition for all new business from implementation of agreements through to full active status
Develop and maintain an up-to-date knowledge of US FATCA, CRS and due diligence in accordance with the terms and conditions reflected in the Intergovernmental Agreements, US Treasury Regulations and other applicable legislation, regulations and administrative guidance and display understanding of FATCA and CRS required to proactively begin process of onboarding new FATCA and CRS client through to completion of onboarding process
Conducts first level review of documentation for Director signature and requests changes or queries changes as required.
Maintain a good working relationship with external clients as well as with internal relationship managers and other business units within Waystone.
Education
An internationally recognized professional Third level qualification.
Experience
Transfer Agency experience or legal background is desirable.
Excellent interpersonal and customer service skills
Working knowledge of FATCA and CRS compliance requirements.
Familiar with AEOI reporting standards and reporting requirements
Familiar and knowledge with applicable AEOI jurisdictional portals and IRS reporting and portals.
Outstanding time management and organizational skills.
Oral/written communication skills, and attention to detail is required.
Must be able to work in a fast-paced environment including reporting and providing support to various members of the team in a pro-active manner.
Individual with a positive "can-do" attitude who takes ownership of assigned responsibilities
Proficiency in Microsoft Outlook, Excel and Word.
Team player – flexible and adaptable
Demonstrate ability to think strategically