Overview
Receptionist Admin role at DNG Maxwell Heaslip & Leonard in Galway. DNG Maxwell Heaslip & Leonard are a leading provider of property services in Galway city and county, dealing in Residential & Commercial sales, Valuations and Residential Lettings. We are looking for a Receptionist/Administrator to join our team.
We are seeking a highly motivated and organized individual to support our busy team and assist in the provision of the following services.
Responsibilities
* Managing a busy front office reception desk
* Managing a diary system and creating appointments for agents
* File management: creating, updating and maintaining files both hard and soft copies
* Assisting in the administrative activities required in completing valuation reports
* Daily inputting and management of properties on our CRM system
* Answering telephone queries and directing customers to the appropriate team
* Dealing with day-to-day rental queries from tenants and liaising with workmen as necessary
* Preparation of various correspondence to vendors, purchasers, solicitors as necessary
* Uploading and updating various property websites and maintenance of same to ensure information is correct and current at all times
* Dealing with day-to-day customer queries
* Maintaining archive of files and updating same
* Providing administrative support to all teams as required
* Excellent time management and interpersonal skills are required as well as a pleasant demeanour
* Strong computer skills, specifically in Word, Excel & PowerPoint
* Previous general usage of databases or CRM packages is an advantage but not essential
* Minimum 1-2 years experience in an office environment
* Must be fluent in English
Employment and Qualifications
* Salary: negotiable
* Permanent position (following successful completion of probationary period)
* Strong computer skills and proficiency with Office applications
* Seniority level: Entry level
* Employment type: Full-time
* Job function: Administrative
* Industries: Administrative and Support Services
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