Join to apply for the Bid Coordinator role at Crown
This full‑time hybrid role requires occasional visits to the Head Office, site locations, and company events. Candidates may be based in Ireland or the UK.
Role Overview
As a Bid Coordinator you will support the Commercial and Pre‑Construction teams in preparing, coordinating, and submitting high‑quality pre‑qualification questionnaires (PQQs), tender submissions, and bid presentations for projects across Ireland, the UK, and Europe.
Key Responsibilities
* Prepare, coordinate, and submit Pre‑Qualification Questionnaires (PQQs) and supplier registration documents for clients and frameworks across the UK and Europe.
* Maintain and update company documentation, policies, and evidence required for PQQs and tenders.
* Collate input from internal departments (HSEQ, HR, Finance, Operations, Technical, etc.) to ensure complete and accurate submissions.
* Manage bid timelines and ensure submissions meet deadlines and client requirements.
* Prepare professional, branded company presentations and supporting materials for bid interviews and client meetings.
* Assist in drafting and formatting tender responses, ensuring clarity, conciseness, and alignment with Crown’s branding and value proposition.
* Maintain a library of bid templates, project case studies, staff CVs, and standard company information.
* Assist the Commercial Director and Estimating team in reviewing and tracking the bid and tender pipeline.
* Update internal systems with bid progress, outcomes, and feedback.
* Support coordination of internal bid review meetings and ensure action points are followed up.
* Collaborate with Marketing to align bid materials with corporate branding and messaging.
* Gather and update project photography, client testimonials, and performance data for use in submissions.
* Support preparation of capability statements and client‑specific marketing materials.
* Support continuous improvement of bid and PQQ processes, templates, and systems.
* Undertake administrative and coordination duties as required by the Commercial and Pre‑Construction teams.
* Ensure all work complies with company policies, procedures, and confidentiality standards.
Key Skills and Competencies
* Excellent written and verbal communication skills.
* Strong attention to detail and organisational ability.
* Proficient in Microsoft Office (Word, Excel, PowerPoint) and Adobe InDesign (or willingness to learn).
* Ability to manage multiple deadlines and priorities in a fast‑paced environment.
* Creative flair for presentation design and document layout.
* Team player with a proactive, solutions‑driven approach.
Qualifications and Experience
* Previous experience in bid coordination, proposal writing, or marketing support within construction or engineering (preferred).
* Understanding of construction tender processes, PQQs, and client pre‑qualification systems.
* Degree or diploma in business, communications, marketing, or a related discipline (desirable).
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