Engineering Support Specialist Job
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The Engineering Support Specialist role plays a critical part in ensuring the smooth and efficient operation of the Engineering department. You will provide comprehensive administrative support, facilitating effective communication, documentation control, and training management within the department.
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Duties:
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1. Manage day-to-day administrative duties within the Engineering department, supporting engineers and management to optimize workflow and departmental efficiency.
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2. Assist in reviewing, updating, and distributing engineering procedures to ensure all documentation reflects current practices and regulatory requirements.
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3. Oversee the issuance, tracking, and retention of engineering documents, ensuring all records are accurate, up-to-date, and compliant with company document control policies.
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4. Support the procurement process by managing requisitions and purchase orders related to engineering projects, liaising with suppliers and internal stakeholders to ensure timely processing.
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5. Maintain and organize the QA Document Room, ensuring secure storage, easy retrieval, and proper handling of quality-related documents.
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6. Manage meeting room bookings for contractors and visitors who do not have access to the system, as well as coordinate adhoc meeting requests and logistics to support departmental activities.
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7. Coordinate training schedules, track attendance, and maintain training records for the Engineering department, ensuring compliance with internal and external training requirements.
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Requirements:
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* 1+ years of experience in the pharmaceutical or biopharmaceutical industry preferred.
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* Leaving Certificate (or equivalent secondary education qualification) is required.
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* Diploma or certificate in Engineering Technology, Quality Assurance, or Document Control is highly desirable.
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* Training or certification in Quality Management Systems (e.g., ISO 9001, GMP) is an advantage.
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* Strong IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook, Power Point).
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* Familiarity with document management systems and electronic quality management systems (e QMS).
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