Who are we looking for?
We are seeking a professional and personable Receptionist to join our dynamic, fast-paced, and client-centric Dublin office.
What are the minimum requirements for the role?
* At least 1 year of experience in a receptionist, front desk, or administrative support role
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
* Excellent written and oral communication skills
* Fluency in English.
What is your role and your responsibilities?
* To handle reception duties to include welcoming clients and visitors into the office
* To act as the "face of Carne" with a smile, can-do attitude, and neat and professional presentation representing our values; togetherness, thoughtfulness, discipline, tenacity and bounce
* Handle incoming phone calls in a professional manner with a consistent Carne greeting
* Organising couriers and taxis for client or Executives need while keeping a log and reconciliation of same
* Set up boardroom for external meetings and clear up afterwards, make tea / coffee for visitors
* If applicable, when documents are submitted for Directors to sign, print, arrange for signing and distribution as requested and save for ratification
* To provide diary management support to a maximum of three executives based in the relevant office, if requested and approved
* Assist with conference planning on an ad hoc basis
* Managing incoming and outgoing post
* Cover info email address alongside global Client Experience team
* Maintain upkeep of kitchen and reception areas
* General administration and filing
* Check the Yealink and Teams systems are working in boardrooms – i.e. reset and turn off
* Deck binding and shredding before and after meetings
* Managing meeting room calendars
* Organise catering for client or staff meetings through relevant approval form
* Present catering in line with our global standards
What Competencies do you require?
Teamwork (Team player):
Develops relationships within and across teams, working collaboratively to resolve potential challenges quickly.
Effective Communication:
Communicates effectively, engaging with others in a warm and professional manner
Planning and Organising:
Organises and plans work effectively, ensuring delivery to quality and timescales in the short and longer term
Adaptability:
Adapts approach and responds effectively to different situations, people and new opportunities
Drive and Motivation:
Highly motivated and driven, able to focus on what needs to be achieved and enthuses others to do this.
Client-centric focus:
Motivated by customer-facing environments, understanding their needs, and providing a good service.
Learning Mindset:
Curiosity to learn and understand key factors, new techniques or technologies affecting their work.
Who is Carne Group?
Carne Group has established itself in the funds industry with $2tn in AUM supported by 600+ staff and four regulated management companies. Together with a large team of industry specialists, Carne serves more than 650+ traditional and alternative asset management clients from key fund jurisdictions and financial hubs including Ireland, Luxembourg, Zurich, Lisbon, London, New York, Cayman and Channel Islands.
Excellence and innovation are central to Carne's work and we are committed to attracting and retaining the best talent to deliver an unrivalled service to our clients. Whilst working with Carne, you will be provided with opportunities to develop your skills and experience by working in a dynamic, innovative, and multicultural environment where exciting careers are built.
We love hearing from anyone who is enthusiastic about changing the asset management industry. Not sure if you meet all the requirements? Let us decide Research shows that members of other under-represented groups tend not apply to jobs when they think they may not meet every qualification, when in fact, they do At Carne we are committed to creating a diverse and inclusive environment and strongly encourage you to apply.