Overview
Director and Recruitment Consultant, Lex Consultancy
This leading Architecture Firm is seeking a professional, proactive, and discreet Executive Assistant / HR Administrator to support the MD and oversee key HR administrative functions within the architectural practice. This dual role requires multitasking, exceptional organisational and interpersonal skills, and understanding of office and HR processes in a creative, project-driven environment. You will act as the MD’s right hand while ensuring HR operations run smoothly and in compliance with industry best practices and relevant legislation.
Responsibilities
* Provide confidential administrative support to the Managing Director, including diary and calendar management
* Coordinate meetings, travel arrangements, and expense tracking with the admin team
* Prepare and circulate management meeting reports and minutes
* Create and edit presentations, reports, and spreadsheets to support firm initiatives
* Organise internal and external events, including client hospitality
* Manage printing, filing, and document preparation including architectural drawings
HR Administration
* Draft employment contracts and oversee onboarding for new hires
* Maintain employee records and HR documents such as performance reviews and leave tracking
* Manage maternity leave processes and payroll coordination
* Respond to employee HR queries and maintain confidentiality of records
* Update HR policies and monitor legislative changes in collaboration with the Managing Director
Requirements / Qualifications
* Proven experience in an EA or HR administration role, preferably in a creative or architectural environment
* Strong multitasking, organisational, and interpersonal skills
* Discretion and confidentiality in handling sensitive information
* Excellent written and verbal communication; proficient in creating reports and presentations
* Ability to work effectively in a client-facing, project-driven environment
* Office-based role with flexibility options
Job Details
* Role: Executive Assistant / HR Administrator
* Seniority level: Mid-Senior level
* Employment type: Full-time
* Location: Dublin, Ireland (office-based; flexibility options)
How to Apply
To apply, please contact Richard Minchin at Lex Consultancy for further details.
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