Job Description
Aramark Workplace Solutions are currently recruiting for a Facilities Operations Service Centre Scheduler. This is a full-time permanent position reporting to the Service Centre Scheduling Manager. This role supports the delivery of contracted services to our Clients. The successful candidate will be proactive and self-motivated in managing the CAFM / CMMS Systems in use and will have the ability to develop and maintain excellent rapport with clients, customers, team members and maintenance contractors.
Responsibilities
* CAFM Administration & Planned Maintenance Oversight: Provide comprehensive support and coordination for pre-planned maintenance tasks, collaborating with both internal engineers and external suppliers. Oversee the closure of work requests within SLAs, ensuring transparent planning and improved performance for audit readiness.
* Asset Management System (Assetman) Management: Manage the Assetman system, ensuring accurate asset lifecycle records are maintained in line with the schedule for robust audit trails and capital planning.
* F-Gas Compliance Management: Manage all aspects of F-Gas compliance with engineers, ensuring adherence to regulatory obligations to avoid fines and strengthen audit compliance.
* Contractor Scheduling & Coordination: Schedule and coordinate external contractors to increase service efficiency and contractor accountability.
* Reporting & Documentation: Generate and distribute weekly and monthly reports from the CAFM system; collate, submit, and file all reports and documentation.
* Forecast workloads and create contingency plans for various scenarios.
* Financial & Administrative Support: Raise and issue Purchase Orders and ensure accurate processing of related paperwork and spreadsheets.
* Volume & Complexity Handling: Manage increased work volume and complexity to support service resilience and avoid duplication or missed tasks.
* Site Audit Coordination: Coordinate site audits for critical infrastructure (e.g., Data Centres and Exchange facilities) to ensure regulatory adherence and minimise findings.
* Process Efficiency: Develop and implement efficient and organised work practices for professional business activities.
* Coordination of weekly schedules: Provide schedules for all clients on a weekly basis and manage rescheduling of works; coordinate access requests for site visits; distribute Risk Assessment Method Statements in line with Health and Safety protocols.
* Collaboration amongst teams: Work with maintenance staff and external colleagues.
Career Level
* Entry Level
Candidate Requirements
Essential
* Minimum Experienced Required (Years): 1
Desirable
* Ability Skills: Administration, Hospitality
* Competency Skills: Decision Making, Teamwork
* Competency Skills: Safepass
Application Method
Please apply to this vacancy by the following means:
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