Open to Internal and External Candidates
Position Title : Procurement and Logistics Assistant
Duty Station : HQ, Dublin, Ireland
Classification : General Service Staff, G5
Type of Appointment : 6 months Special Short Term Graded Contract, with possibility of extension
Estimated Start Date : January/February 2026
Closing Date : 17 December 2025
Context:
IOM Ireland has been operating in Ireland since 2001, currently in following areas of migration management: Assisted Voluntary Return and Reintegration, Resettlement, Family Reunification, Counter-Trafficking, Protection, Integration Support to Beneficiaries of Temporary Protection, Integrated Immigration Governance and Mental Health and Psychosocial Support (MHPSS).
Under the overall supervision of the Chief of Mission, the direct supervision of the Head of Resources Management, the Procurement and Logistics Assistant will be responsible for providing effective and efficient procurement and logistical assistance and support to the Resource Management unit and the Mission.
Responsibilities and Accountabilities:
Procurement
* Receive and consolidate all procurement requisition forms; verify they have all the required information and comply with the Purchase Authorization Matrix and other office instructions and obtain any necessary additional information.
* Assist supervisors in more complex, higher-value purchases.
* Prepare tender documents, solicit bids and quotations as applicable; prepare bid analysis summary and share it with the requesting unit; may participate in the evaluation process and provide technical inputs.
* Once the purchase is approved, confirm terms of agreement with selected suppliers, prepare the relevant documentation (purchase order, contract, etc.) and coordinate the required authorizations.
* Monitor status of open requisitions and follow up on the timely delivery of goods and services; upon delivery, coordinate with the receiving unit to obtain satisfactory delivery notes.
* Review vendor invoices, prepare payment requests and coordinate with Finance the timely payment to suppliers/service providers.
* Create and maintain physical and electronic records of all documentation through the procurement cycle in accordance with IOM instructions and procedures; retrieve, present and analyse information from the system and prepare periodic reports highlighting issues that require attention.
* Conduct market surveys to identify potential new suppliers/service providers; participate in their evaluation regarding quality, prices and services in line with the organization's best interests.
* Keep track of any contractual agreements and inform concerned parties for timely renewal; monitor office supplies and service and prepare requisitions when required and coordinate with Finance Unit the payment of utilities invoices.
* Provide briefing and technical guidance to all staff in the office on procurement related instructions and procedures.
Logistics
* Perform logistics tasks related to property and asset management, warehousing, insurance coverage, maintenance, and transportation.
* Coordinate fleet operations activities including preparation of daily vehicle schedule, monitoring of vehicle logbooks, and coordination of vehicle maintenance.
General
* Provide training and guidance to new/junior staff in the unit.
* Perform other duties as may be assigned.
Required Qualifications and Experience:
Education:
* University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with three years of relevant professional experience; or
* High school diploma with five years of relevant professional experience;
* Certification in Procurement, Logistics or Supply Chain Management is an advantage.
Experience:
* Experience in procurement and logistics and working with vendors and service providers;
* Experience with asset management process;
* Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage;
* Experience working in an international organisation an advantage.
Skills:
* High level of computer literacy;
* Knowledge of SAP highly desirable;
* Ability to work with national and international institutions;
* Ability to prepare clear and concise report;
* Excellent communication and negotiation skills.
Languages:
* IOM's official languages are English, French, and Spanish
* For this position, fluency in English is required (oral and written).
* Working knowledge of any UN languages an advantage
Required Competencies:
Values
* Inclusion and respect for diversity: Respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
* Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
* Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
* Courage: Demonstrates willingness to take a stand on issues of importance.
* Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators - level 1
* Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
* Delivering results: Produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
* Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
* Accountability: Takes ownership for achieving the Organization's priorities and assumes responsibility for own action and delegated work.
* Communication: Encourages and contributes to clear and open communication
Notes:
* Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
* This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
* This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
* Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
* IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
* IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
* IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
* Please note that only shortlisted candidates will be contacted for an interview
For further information and other job postings, you are welcome to visit our website.
Other:
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government.
How to apply:
Please apply to this job post, sharing your updated CV.
Please note that only shortlisted candidates will be contacted for an interview, soon after the closing of the Vacancy.
Posting period: From to
Job Type: Full-time
Pay: €3,081.00 per month
Benefits:
* Additional leave
* Free or subsidised travel
* Private dental insurance
* Private medical insurance
* Sick pay
Ability to commute/relocate:
* Dublin, CO. Dublin: reliably commute or be willing to relocate with an employer-provided relocation package (preferred)
Work authorisation:
* Ireland (required)
Work Location: In person