Travel Coordinator
Job Opportunity:
We seek an experienced administrator to coordinate travel and accommodation arrangements.
The successful candidate will be responsible for managing travel-related matters, including email communication, booking travel, hotel accommodations, rental cars, and transfers.
This is a permanent role, fully onsite in Dublin 22. The ideal candidate will have excellent organizational skills, attention to detail, and strong interpersonal skills.
Key Responsibilities:
* Act as primary point of contact for all travel-related matters across the organization.
* Manage the primary travel email inbox and prioritize emails.
* Coordinate travel, hotel accommodation, rental cars, and transfers requests.
* Ensure clear and timely communication between head office and approvers/on-site offices.
* Collaborate with the Finance Team to share and verify data related to travel expenses and agreements.
* Oversee and support travel operations in Ireland and across European project sites.
* Handle administrative duties including invoices, payment approval, contract setup, documentation, and forms.
* Monitor and ensure compliance with all travel requests.
* Liaise with travel agency to guarantee high service standards and address any issues or complaints that arise.
* Maintain accurate records of all travel-related bookings.
* Prepare high-quality reports as required.
* Provide regular updates on travel-related matters to the Travel Coordinator Lead and Finance Director.
* Assist other areas of the Travel Department as required.
Requirements:
* Good command of English, both written and spoken.
* Organization, attention to detail, and time management.
* Self-motivated, assertive individual, problem solver, and teamwork oriented.
* Excellent interpersonal skills and business acumen.
* Extremely proficient in MS Office applications.
* Awareness about international travel regulations.