Overview
We're looking for an outstanding individual to become a core part of our Executive Assistant team working with EY Law.
EY Law complements EY's current service offerings, enhancing the firm's capabilities by providing more complex and comprehensive legal advice to new and existing clients.
As part of the EA team, you will be the face to the business for internal stakeholders and external clients.
Contract Type: Full-Time – Permanent
Business Area: UKI Core Business Services
Your opportunity to
To work in an agile and fast-paced multicultural environment where no two days are the same.
To bring your legal experience and expertise to the team providing secretarial and administrative support to a portfolio of partners and legal advisers.
Co-ordinate their schedule including managing travel plans and communicate on their behalf.
To challenge yourself and grow your skills and experience.
Your key responsibilities
Assisting legal team with tasks such as drafting documents, diary management and general legal administration (photocopying, scanning, printing, and in-office support when required)
Undertaking the end-to-end file management process for legal team proactively managing manual/electronic filing and archiving through legal case management system
Use excellent organizational, project management skills to ensure legal advisers have all relevant information for meetings both internal and external.
Working with key stakeholders, internal and external, to gain a better understanding of their needs.
Understanding business priorities and responding to same in an informed and appropriate manner
Ability to produce documents with speed and accuracy and when appropriate utilise and liaise with the relevant document specialist team.
Create, amend and circulate financial reports for legal team.
Handling confidential information with discretion
Management of complex calendars and scheduling requirements
Liaising with and greeting clients and business guests
Processing timesheet and expense reports
Travel coordination (making travel arrangements and detailed travel itineraries)
Administrative support to strategic ad hoc projects
Maintain a strong working relationship across the business.
Skills and attributes for success
A proven track record of supporting and working at senior level, preferably within the Legal field.
Good working knowledge of Microsoft Applications.
Good working knowledge of document and client relationship management systems (iManage/ PDF software and financial and data recording applications)
Good working knowledge of dictation and transcription software
Experience of working with house style and large document reformatting
Experience of amending and creating PDF documents and creating legal booklets
The ability to influence and negotiate to balance multiple and competing demands.
Ability to work on one's own initiative and make informed and confident decisions.
The confidence and capability to work with senior profile executives and clients and to form networks with staff at all levels and influence effectively.
The ability to plan and anticipate potential problems and offer solutions.
Excellent organisational skills
Focus on delivering great stakeholder experience, every time.
Professionalism regarding time, costs, and deadlines to delivery
You must have
3 to 5+ years experience working as a legal secretary/EA
Experience managing a portfolio of senior executives within the Legal field.
Fast and accurate audio typing from digital dictation and MS Office skills are essential.
Meticulous attention to detail
Ability to work in the strictest level of confidentiality.
Superb communication skills in both verbal and written format
Time management skills that allow you to coordinate multiple competing tasks
A solution focused mind-set and working style.
A positive, can-do approach to work, even in challenging situations
You should have
Experience working at senior executive level within the legal field.
Flexibility to adapt to changing plans.
Legal acumen
Experience in client relationship management
A dedication to providing the highest level of support to senior executives.
What working at EY offers
We offer a competitive remuneration package.
Our comprehensive benefits package includes support for flexible working and career development, and with FlexEY you can select benefits that suit your needs: covering holidays, health and well-being, insurance, savings and a wide range of discounts, offers and promotions.
Plus, we offer:
Support and coaching from some of the most engaging colleagues around.
Opportunities to develop new skills and progress your career.
The freedom and flexibility to handle your role in a way that's right for you.
All our employees are given a benefits package which they can tailor to suit their individual preferences.
Our range of benefits include:
Hybrid Working
Pension/Discounted Health Insurance
Web Doctor
Purchase of Additional Annual Leave
Free Gym Membership
Travel Pass
Maternity & Paternity Leave
Bike to Work Scheme
Referral Bonuses & Recognition Awards
Tech MBA paid by EY
EY is committed to being an inclusive employer and we are happy to consider flexible working arrangements.
We strive to achieve the right balance for our people, enabling us to deliver excellent client service whilst allowing you to build your career without sacrificing your personal priorities.
While our client-facing professionals can be required to travel regularly, and at times be based at client sites, our flexible working arrangements can help you to achieve a lifestyle balance.
Inclusion & Diversity
We hold a collective commitment to foster an environment where all differences are valued and respected, practices are equitable and everyone experiences a sense of belonging: Inclusion, diversity, and equity are part of who we are at EY.
We believe that the highest-performing teams maximize the power of different perspectives and backgrounds.
These teams are both diverse and inclusive and are willing to invite and learn from other perspectives.
Our ability to include various viewpoints into our mindsets, behaviours and operations is fundamental to driving innovation, building strong relationships, and delivering the best solutions for our clients.
We recognise the strength that comes from having a diverse workforce and building a culture where we support all our people to achieve their potential.
You'll be embraced for who you are and empowered to use your voice to help others find theirs.
As an equal opportunities' employer, we welcome applications from people of all backgrounds.
Reasonable accommodations are offered at every stage of our recruitment process.
If you can confidently demonstrate that you meet the criteria above, please contact us as soon as possible.
Join us in building a better working world.That's Why, EY.
Apply now.
IMPORTANT: Where Agency assistance is required, our Talent Team will engage directly with suppliers.
CVs / Profiles should not be shared directly with Hiring Managers.
Unsolicited CVs / Profiles supplied to EY by Recruitment Agencies will not be accepted for this role.
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EY refers to the global organization, and may refer to one or more, of the member firms of Ernst & Young Global Limited, each of which is a separate legal entity.
Ernst & Young Global Limited, a UK company limited by guarantee, does not provide services to clients.
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