Position Summary:
St. Luke's Charity Cork, CLG (The Charity) was founded in 1872 and operates under the patronage of the Church of Ireland. It provides nursing, healthcare, outreach services for the benefit of the community. Its subsidiary, St. Luke's Home, Cork, CLG (The Home) operates a 128 bed long stay nursing home on the shores of Loughmahon in Cork. The Charity also runs a dedicated Education and Research Centre (Northridge House) which offers support to the healthcare sector generally. In addition, St. Luke's Charity raises funds to enhance the services provided to our residents. The organisation directly employs more than 160 staff. In addition it outsources its Catering, Cleaning and Housekeeping and Security requirements.
As a Payroll and Scheduling Coordinator, you will play a critical role in ensuring the accurate and efficient management of the scheduling and payroll systems for our organisation. You will work closely with the HR, Finance and Clinical teams to support the delivery of high-quality care by ensuring smooth operations in workforce scheduling, time management, and payroll compliance.
You will also be a key member of the project team on implementing a new Time Management System SMI), working with the project lead to oversee the planning, rollout, and integration of the system across the organisation.
This is a key position that offers opportunities to improve and streamline processes while contributing to the overall success of our organisation
Key Responsibilities:
Payroll Operations:
* Manage and process accurate payroll for all employees, ensuring compliance with relevant regulations.
* Oversee pension contributions and statutory deductions.
* Respond promptly to payroll queries from staff.
Scheduling and Time Management:
* Maintain and update the Time Management System (SMI) to ensure accurate employee schedules and attendance records.
* Collaborate with Clinical Nurse Managers (CNM's) to create and optimise staff rosters based on operational needs.
* Ensure adequate staffing levels are maintained in our Home on a 24/7 coverage.
* Co-ordinate and manage Annual leave requests and ensure same is managed on a fair and equitable basis.
* Manage the rostering element for delivery of training and development programmes to ensure that all statutory training requirements are met i.e. HIQA, Health, and Safety and EHO
* Link with all departments i.e. Human Resources, Nursing and Education to ensure all trainings are planned accordingly for all team members.
Data Integrity and Reporting:
* Ensure data accuracy across payroll and scheduling systems.
* Generate reports on payroll, staffing levels, and attendance to feed into high-level HR reporting for management review.
* Identify and implement process improvements in payroll and scheduling systems.
Stakeholder Collaboration:
* Work closely with Clinical and non-clinical teams to align payroll and scheduling processes with organisational goals.
* Provide training and support to managers on using the scheduling system
Essential Qualifications
* Relevant 3rd level qualification
Essential Experience
* Proven experience in payroll management and workforce scheduling, ideally in a healthcare or similar environment.
* Previous experience leading or supporting the implementation of new systems or processes.
Knowledge, Skills and Competencies
* Strong knowledge of payroll systems and time management software (experience with Quantum Snow and SMI is an advantage)
* Knowledge of employment law and payroll compliance regulations
* Excellent organisational and time management skills.
* Strong planning and prioritising abilities, with a logical approach to task management
* Strong attention to detail and accuracy in data handling.
* Ability to work on own initiative with minimal supervision
* Capability to work cross-functionally as an integral member of the administration team
* Excellent communication skills, both verbal and written
Computer Skills
* In depth understanding of Microsoft Office suite
* Intermediate to Advanced knowledge of Excel