Office Administrator – Athlone, Co. Westmeath
An excellent opportunity to join a professional team at a well-established Commercial Landscaping company. Avara Landscapes is one of Irelands leading commercial landscapers, completing projects nationwide. All our success to date is attributable to the quality of our people. The successful candidate will be working with experienced landscaping professionals in a fast paced and dynamic business.
Avara is currently seeking an Office Administrator to join their team in Monksland, Athlone. The successful candidate will work closely with the commercial & accounts team.
About the Role:
As an Officer Administrator, you will play a key role in ensuring the smooth operation of office processes. This position combines administrative, financial management, help with Payroll, Document controlling and a small element of marketing. This role is ideal for a detail-oriented professional with experience in the construction sector / Adminstrator experience.
This full-time, permanent role offers flexible working hours after training period
(7am-4pm, 7:30am-4:30pm, 8am-5pm or 8:30am to 5:30pm) from Monday to Friday, with a competitive salary of €40,000 depending on experience.
Key Responsibilities:
Office Administration:
* Oversee daily office operations and provide general administrative support.
* Liaise with accounts team on payroll, hours work.
* Generate reports using our Bright HR system and deliver reports to Director each week for sign off.
* Manage correspondence, including emails, phone calls, and document filing.
* Maintaining tender logs, downloading enquiries from main contractors / clients
* Maintain accurate project documentation and office records.
* Attend meetings online or in person if and when required.
Financial Management:
* Reconciling the purchase invoices against the order
* Liaise with the accounts team on payroll, hours work.
* Cross-referencing delivery docks vs the orders.
* Liaising with suppliers on getting quotes.
Marketing/Social Media:
· Reach out and build relationships with new main contractors and clients with our company profile, website etc.. introducing the company and the work we do.
· Reviewing the CIS database on potential job opportunities for the business.
Requirements:
* Minimum 3 years of administrative experience. In the construction industry desirable.
* Proven experience in administrative duties
* Experience in working with Payroll
* Proficiency in technology and IT
* Understanding of construction databases an advantage i.e. BIM 360, Hammertach, Procore, Viewpoint, Bright HR, ZERO etc.
* Proven ability to work on own initiative to meet deadlines in a results-oriented environment
* Excellent customer service skills via all channels, including in-person, email and telephone communication
* Strong organizational skills and attention to detail.
* Excellent communication and interpersonal skills.
* Full Clean Drivers Licence
Benefits:
* Permanent Contract with probation of 6 months.
* Competitive salary up to €40,000, depending on experience.
* Flexible working hours to suit individual needs. 8am -5pm during training period (first few weeks).
* Hybrid working is available after initial training period (4 days office, 1 day at home). During the first few weeks of the training period, employee will be on site every day.
* Amble amount of free on-site parking at the head office.
* Pension with employer contribution.
* 20 days annual leave plus weekends and bank holidays.
* Company laptop & phone issued on arrival
* Sick Pay
* Potential to grow with the business
* Join a supportive / people first company that is growing each year.
* Convenient Athlone location with good transport links
Job Types: Full-time, Permanent
Pay: €37,000.00-€40,000.00 per year
Benefits:
* Company pension
* Sick pay
Experience:
* Construction: 1 year (preferred)
* Admin: 2 years (preferred)
Work Location: In person