Job Title: Document Control & Systems Coordinator
This role provides essential system support to ensure efficient project data management.
The Document Control & Systems Coordinator analyzes project data, creates visualizations for decision-making, and maintains document control processes.
The position involves managing user roles, permissions, and project setups within Dalux and other digital systems.
The successful candidate will implement best practices, define metadata fields, and support users in the effective use of digital systems.
Key skills include expertise in MS Office, particularly Excel, and the ability to interpret data and communicate effectively.
Main Duties
Project Support & Data Management
* Set up, collate, manage, and close out Operations & Maintenance Manuals and Handover Documentation.
* Maintain organized document archives, ensuring accessibility and compliance with company procedures.
* Provide analytical support to the project delivery team, ensuring smooth administration of projects.
* Analyze project data and create visual reports to support decision-making.
Document Control & Compliance
* Coordinate document control procedures, including handling technical documents, drawings, and commercial correspondence.
* Input and maintain accurate document data in standard registers.
* Ensure the latest approved documents and drawings are distributed to the appropriate teams.
Systems Coordination
User Management
* Create, invite, and manage users, including assigning them to specific user groups and roles.
Permission Management
* Set up and manage permissions for users and user groups within Dalux and other digital systems.
Project Setup
* Configure project settings, including folder structures, file areas, and approval flows.
Document Control
* Set up and manage document control processes, such as file flows and metadata fields.
Design Coordination
* Set up communication channels and comment types to facilitate design coordination.
Best Practices
* Implement best practices for user groups, work packages, and locations.
Metadata Fields
* Define and apply metadata fields to files to help manage project information.
Company Profile
* Manage the company profile for managing users and business partners.
Administrative & Office Support
* Manage internal and external communications, including emails, phone calls, and correspondence.
* Perform general administrative tasks such as ordering supplies, report creation, printing, and meeting coordination.
* Assist with office maintenance to ensure a well-organized work environment.
Benefits include:
* Health Cashplan
* Annual leave
* Flexitime
* Carpark