Job DescriptionJob Title:Property Management AssistantReporting to:Property ManagerWork Schedule:Monday to Friday office hours (with occasional flexibility required)Contract Type:Full time, permanent contractLocation:Toughers, Naas, Co Kildare.SummaryVision Ireland (formerly NCBI National Council for the Blind of Ireland) is Ireland's leading national charity dedicated to supporting the growing number of individuals affected by sight loss. Our mission is to provide essential practical and emotional support to over 8,000 individuals and their families. Our retail operations play a crucial role in funding these services, making our Retail Team instrumental to our successThe Property Management Assistant supports the Property Manager in the operational, maintenance, and facilities management of commercial properties, ensuring buildings are safe, compliant, and well-maintained. The role has a strong focus on contractor management, planned and reactive maintenance, statutory compliance, and day-to-day facilities operations, while also supporting landlord & tenant relations and lease administration.Key ResponsibilitiesMaintenance & Facilities ManagementManage and track all maintenance requests, ensuring timely and high-quality completion.Oversee preventative maintenance programs and maintain records of service schedules and completed work.Manage vendor and contractor relationships: request quotes, schedule work, verify completion, and evaluate performance.Support capital improvement projects, refurbishment works, and facility upgrades.Conduct property inspections ensuring compliance with fire/life safety regulations, building control, and identifying maintenance issues and Health & Safety concernsRetail Tenant & Landlord Relationship ManagementServe as a point of contact for landlords regarding operational issues, maintenance, and facility needs.Communicate maintenance timelines, disruptions, and property updates clearly and professionally.Support the Property Manager in resolving any landlord/tenant concerns and ensuring a positive tenant experience.Lease AdministrationAssist in reviewing leases to understand maintenance obligations, operating covenants, and landlord/tenant responsibilities.Support critical date tracking (options, renewals, expirations, insurance, compliance documents).Maintain lease files, certificates of insurance, and tenant documentation.Assist with preparing annual reconciliations and budgets.Property Operations & AdministrationMaintain property management software (work orders, vendor records, leases, financial tracking).Assist with budgeting, expense monitoring, and financial reporting related to facilities and operations.Prepare inspection reports, incident logs, contractor evaluations, and compliance documentation.Experience Required3-5 years of experience in property management, facility coordination, or building operations.Strong understanding of building systems (HVAC, electrical, plumbing) and maintenance processes.Experience coordinating work orders, contractors, and preventative maintenance schedules.Strong communication and customer service skills, particularly working with retail teams.Basic understanding of lease terms, landlord/tenant responsibilities, and retail operational requirements.Strong organizational and follow-up abilitiesPreferredRetail property experience (shopping centres, high street retail, mixed-use retail environments).Experience with lease administration-critical dates, Service Charge, and compliance trackingSkills & CompetenciesStrong interpersonal and landlord/tenant relations skillsPractical problem-solving and troubleshootingAbility to interpret lease clauses and apply them operationallyVendor negotiation and oversightTime management and prioritizationDetail-oriented recordkeeping/Ability to work independently and make operational decisionsional RequirementsFull, clean driving license.Willingness to travel as required.Flexibility to work outside standard hours when necessary.This is a unique opportunity for a dynamic property professional to make a meaningful impact, driving both commercial success and social good. If you are a results-driven professional with a passion for property and social change, we invite you to join our mission at Vision Ireland.Further Information for Candidates:All applicants must submit a current CV.The successful candidate will be subject to garda vetting.Candidates must be eligible to work full-time in Ireland.Further information about Vision Ireland can be found on our website Informal enquiries to Vision Ireland reserve the right to close this competition early should an adequate number of applications be received.Garda Vetting required:Garda Vetting may be conducted for the recommended candidate as part of the selection process for the post in accordance with the VI Garda Vetting policy.Vision Ireland is an equal opportunities employer.Equality, Diversity and Inclusion:Vision Ireland is committed to creating an inclusive environment where diversity is celebrated, and everyone is afforded equality of opportunity. It is our policy to recognise people as a key resource required for successful attainment of the organisation's mission. In support of this, it is important to remember that differences between people, whether devised from their different backgrounds and personalities, cultures and/or their different abilities, can be a source of strength to the organisation.We welcome, encourage, and embrace people of all backgrounds, to include those with disabilities. Accessibility plays a huge part of ensuring that all our employees and service users can access our systems and services with ease and respect, in a supportive environment, - enabling all to effectively engage our services and achieve our goals whether they are an applicant for employment or an employee requiring special facilitation.