Job Title: Senior Administrator Bid Coordinator
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The role of the Senior Administrator Bid Coordinator involves providing administrative support to various team members and contributing to the smooth operation of daily office activities. Responsibilities include offering administrative assistance to the Quantity Surveyor and Directors, supporting the tendering process through SupplyGov and eTenders, and coordinating the preparation and distribution of quotations, accounts, and invoices to clients.
Main Responsibilities:
* Coordinate, maintain, and update bid documents as part of a team responsible for managing bid submissions
* Prepare and send out detailed itemized quotations, accounts, and invoices to customers using the company's financial accounting system
* Support all office operations by answering phones, handling emails, filing, and ensuring day-to-day administrative tasks are carried out efficiently
* Assist the Quantity Surveying team with the tendering process, preparing documentation, and meeting deadlines
* Manage and maintain health & safety documentation, ensuring records are kept up to date
* Conduct document control including creating packages, collating documents for the Site Team, and sending documents to main contractors
* Liaise with the accounting department
* Perform other ad-hoc duties as required by the Company
Requirements:
* Demonstrate excellent IT skills with strong working knowledge of MS Word, MS Excel, and ECDL
* Have prior experience working on government tenders and submissions
* Be able to learn new tasks, possess a proactive and problem-solving mindset
* Possess the ability to manage multiple tasks and adapt to changing circumstances
* Display excellent telephone manner with strong communication skills to interact professionally with clients and team members
* Show willingness to learn more about the industry
* Demonstrate strong interpersonal and organizational skills
* Hold a Fetac Level 5 or 6 qualification
About This Role:
This is an exciting opportunity for a highly skilled and organized individual to join our team. As a Senior Administrator Bid Coordinator, you will play a vital role in supporting the Quantity Surveying team and contributing to the success of our organization.
What We Offer:
We offer a dynamic and supportive work environment, opportunities for professional growth and development, and a competitive salary package.