We are looking for an Executive Assistant to the Chief Executive Officer (CEO) and who will also provide some support to the Heads of Department. A brilliant multi-tasker, to provide high-level, confidential administrative support to the office of the CEO. Duties may be clerical, administrative, and project-based, meeting and event management, and include scheduling travel, arranging meetings, handling information requests, preparing reports and correspondence and liaising with board members and other stakeholders.
This position is often privy to confidential information and as such, requires diplomacy and discretion. You will work on a one-to-one basis on a variety of tasks related to the CEO's working life and communication.
You will be at the heart of the organisation. Working alongside our CEO, you will prove invaluable in helping support them with the day-to-day running of Down Syndrome Ireland with administrative and secretarial work.
Key Responsibilities
* Manage the CEO's calendar and schedule meetings and appointments
* Act as the point of contact between the CEO and internal/external clients
* Supplier relationship management
* Office and facilities management
* Screen and direct phone calls and distribute correspondence
* Generate and produce reports, presentations, and briefs.
* Prepare documents for CEO's signature.
* Take minutes during meetings.
* Devise and maintain filing system.
* Manage information flow in a timely manner
* Provide report formatting and proofing.
Key Requirements
* At least five years' experience as a PA, Executive Assistant or similar with knowledge of diary and travel management
* High level of IT competency, Excellent MS office skills
* Discretion and confidentiality
* Excellent verbal and written communication skills
* Ability to multitask and prioritise workload.
* Knowledge of the charity sector would be beneficial
* Excellent written and spoken English
* Eligibility to work in Ireland
* PA diploma or certification would be considered an advantage
Key Skills
* Discretion and trustworthiness: you will often be party to confidential information.
* Flexibility and adaptability.
* Good oral and written communication skills.
* Organisational skills and the ability to multitask.
* The ability to be proactive and take the initiative.
* Tact and diplomacy.
* Communication skills.
What We Offer
* Generous Annual leave: 25 days annual leave per year
* Pension scheme
* Flexible working practices including hybrid working
* Training and Development Opportunities
* Access to our Employee Assistance Programme
* Cycle to work scheme.
* TaxSaver commuter scheme
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