Job Summary
The Accounts Administrator plays a crucial role in the day-to-day operations of the organization's financial management. This position is responsible for maintaining accurate and up-to-date records, ensuring timely payments, and providing exceptional customer service.
Key Responsibilities
* Managing Accounts Receivable portfolios and creating new accounts
* Performing daily financial transactions, including verifying, classifying, computing, posting, and recording accounts receivables data
* Preparing invoices according to company practices and submitting them to customers
* Generating financial statements and reports detailing accounts receivable statements
* Ensuring timely collection of payments and escalating overdue accounts as required
* Conducting credit checks on new and existing customers
* Maintaining and updating customer files, ensuring accurate supporting documentation is available for audits
* Handling account queries and escalating if required
* Resolving invoice and payment queries and discrepancies
* Preparing Accounts Receivable and Sales reports and metrics
Accounts Payable Duties
* Processing purchase invoices, including checking POs and delivery dockets
* Raising queries where required and following through to resolution
* Preparing payment runs for sign off
* Supporting timely month-end close process
* Working closely with the accounts team and internal departments, external auditors
Warranty Administration
* Establishing and implementing warranty-related policies and procedures while maintaining accurate records
* Analysing and evaluating warranty data and claims to determine validity, accuracy, and eligibility
* Meeting deadlines regarding submittal policies
* Notifying warranty status and requirements to Service Managers
* Focusing on processing claims as efficiently as possible
General Duties
* Providing cover and support for other areas as required, e.g. reception and external phone calls
* Performing monthly VIES and Intrastat reports
* Reconciling bank statements to ensure accurate recording of transactions
Required Skills and Qualifications
* Previous AP/AR experience in a medium-sized SME
* Strong IT skills, previous experience with accounting packages, and strong Microsoft Excel abilities
* Ability to work well under pressure
* Outstanding organisational and time management skills
* Attention to detail and a meticulous nature required
* Ability to consistently meet deadlines
* Proactive work ethic
* Ability to multi-task
* Ability to work well within a team and interact with varying departments
* Strong communication skills