Job Title:
Transport Administrator
Department:
Linehaul
Reports to
: Transport Manager
About The Company
DPD Ireland leads the field in next day parcel delivery throughout Ireland, with 36 regionally based collection and delivery depots and a state of the art central sorting hub in Athlone, Co.
Westmeath.
Purpose Of The Role
A Transport Administrator plays a crucial role in ensuring all administration tasks are up to date in a timely manner.
They are responsible for a variety of administrative and operational support tasks to ensure the efficient, timely, and compliant movement of goods.
Job Responsibilities
Update collection/delivery statuses and managing transport admin duties
Handle transport queries and customer tracking request
Input job data into transport systems quickly and accurately
Deliver clear, professional communication across departments
Maintain a flexible approach to meet deadlines and priorities
Create and manage job manifests
Prepare KPI reports for domestic and international transport activities
Handle queries and requests professionally, ensuring all matters are addressed promptly and effectively Process haulier invoices accurately and in a timely manner
Ensure all plans include haulier information, route details, and share them promptly with hauliers and internal team
Prepare, process, and accurately file all essential transportation documentation, including shipping manifests, delivery notes, invoices, and customs paperwork (where applicable).
Maintain and update accurate records of logistics activities, vehicle history, driver logs, licenses, and training.
The above list is not an exhaustive list of duties.
You will be expected to perform different tasks as necessitated by your changing role within the organisation and the overall business objectives of the organisation.
Experience Required
A minimum of 2 years of proven experience in an administrative, coordination, or logistics role, specifically within the transport, freight, distribution, or supply chain industry is highly desirable
Experience Preferred
Prior experience using Transport Management Systems (TMS), fleet tracking software, or Enterprise Resource Planning (ERP) software related to logistics is a significant advantage
Skills Required
Proven experience in an administrative role, preferably within a transport, logistics, or distribution environment.
Strong proficiency in Microsoft Office Suite (especially Excel) and experience with transport management/logistics software.
Exceptional organisational skills and meticulous attention to detail.
Excellent written and verbal communication and interpersonal skills.
Strong problem-solving and analytical abilities, with the capacity to make quick, informed decisions under pressure.
Knowledge of road transport regulations (e.g., driver hours, vehicle maintenance compliance).
Ability to work independently and as part of a team in a fast-paced environment.
Experience in providing comprehensive oral and written reports in a structured, clear and informative manner.
Behaviours Required
Understands that we deliver the best service money can buy.
Works hard to ensure the schedule is maintained.
Flexible and passionate about learning and adopting new technology quickly to help achieve outcomes.
Works hard to always please the end customer.
Strives to meet demanding targets.
Sustains pace and customer focus when under pressure.
Works flexibly to overcome challenges.
Approachable, helpful, and relates well to people, all of the time.
Shows respect, care and honesty with others.
Acts on own initiative, solves problems and does things without needing constant direction.
Closing date is Wednesday, 29th October ****.
Skills
Administration Organisation Attention to detail Communication