Job Overview:
* We are currently seeking a highly skilled and proactive individual to provide administrative support to the Engineering department.
* The successful candidate will play a critical part in ensuring the smooth operation of the Engineering team, facilitating effective communication, documentation control, and training management within the department.
Key Responsibilities:
* Manage day-to-day administrative tasks within the Engineering department, supporting engineers to optimize workflow and departmental efficiency.
* Assist in reviewing, updating, and distributing engineering procedures to ensure all documentation reflects current practices and regulatory requirements.
* Oversee the issuance, tracking, and retention of engineering documents, ensuring all records are accurate, up-to-date, and compliant with company policies.
* Support the procurement process by managing requisitions and purchase orders related to engineering projects, liaising with suppliers and internal stakeholders to ensure timely processing.
* Maintain and organize the QA Document Room, ensuring secure storage, easy retrieval, and proper handling of quality-related documents.
* Manage meeting room bookings for contractors and visitors who do not have access to the system, as well as coordinate adhoc meeting requests and logistics to support departmental activities.
* Coordinate training schedules, track attendance, and maintain training records for the Engineering department, ensuring compliance with internal and external training requirements.
Requirements:
* 1+ years of experience in the pharmaceutical or biopharmaceutical industry is preferred.
* Leaving Certificate (or equivalent secondary education qualification) is required.
* Diploma or certificate in Engineering Technology, Quality Assurance, or Document Control is highly desirable.
* Training or certification in Quality Management Systems (e.g., ISO 9001, GMP) is an advantage.
* Strong IT skills, including proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
* Familiarity with document management systems and electronic quality management systems (eQMS).
Location: Louth, Country: IE