SummaryOur client, a biopharmaceutical company based in Cork, is seeking a Maintenance Planner / Scheduler to support the scheduling and planning of maintenance activities within a GMP-regulated manufacturing facility. The successful candidate will work as part of the Maintenance Operations team, coordinating maintenance activities across multi-skilled technicians, engineers and external service providers. This role is key to ensuring work requests are prioritised, planned, and executed efficiently, with accurate CMMS records maintained in an audit-ready state.ResponsibilitiesPlan and schedule all maintenance activities, including reactive, proactive, calibrations and preventative maintenance, delivered both internally and through specialist vendorsConduct daily and weekly planning and scheduling meetings with stakeholders to agree on work order priorities and ensure alignment across departmentsReview preventative maintenance plans to ensure accuracy, effectiveness and continuous improvementWork closely with the Maintenance Operations Manager and cross-functional site teams to plan jobs for effective execution by maintenance techniciansForecast maintenance workload across the business year, ensuring engineering work is scheduled appropriately and efficientlyMaintain the notification backlog within the CMMS and ensure data remains accurate and up to dateEvaluate work requests, develop the scope of work, and inspect job locations to determine requirementsEstimate labour hours, parts, materials, equipment and special tools required to complete proactive jobs safely and cost-effectivelySupport the planning, scheduling and execution of annual plant maintenance shutdowns as requiredLead investigations into failures of major equipment as required, supporting root cause analysis and corrective actionsComplete deviations, CAPAs and change controls as requiredDevelop and maintain a catalogue of standard job plansDevelop and implement departmental procedures relating to the effective planning and scheduling of workDevelop and maintain department metrics to support performance tracking and continuous improvementExecute standard work deployment and improvements across planning and scheduling processesWork with Stores and Purchasing to ensure required parts are available to complete maintenance work effectivelyGather and manage technical documentation, including drawings, schematics, specifications, spare parts lists, OEM manuals and equipment history recordsImprove work order planning and scheduling effectiveness through review of maintenance metrics, reporting trigger points for RCA and facilitating RCA eventsAdminister and maintain the Computerised Maintenance Management System (CMMS), ensuring records are accurate and audit readyTrain new users on the CMMS system and support ongoing user adoptionParticipate in site safety initiatives and ensure compliance with established proceduresSupport audit preparation activities and maintain maintenance areas and records to regulatory standardsProvide maintenance and reliability information as required to support change management and deviationsSupport the development and enhancement of site maintenance and calibration programmesQualifications & ExperienceRelevant qualification (Degree)Strong working knowledge of Computerised Maintenance Management Systems (CMMS), with previous CMMS experience essentialPrevious experience in maintenance planning and scheduling is strongly preferred, alternatively 5+ years’ maintenance experience may be consideredExperience working in a GMP regulated environment, ideally biopharmaceutical, pharmaceutical or a similarly regulated manufacturing industryAbility to plan electrical and mechanical repairs and maintenance activities (mechanical/electrical background is an advantage)
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