3 days ago Be among the first 25 applicantsGet AI-powered advice on this job and more exclusive features.Location: Leopardstown, Dublin 18Position type: PermanentThe Company is open to the role being 4 days a week or 5 days a weekCompany BackgroundAyvens is a leading provider of mobility services worldwide with 3.3 million vehicles under management. The Ayvens brand was launched in 2023, following the merger of the ALD and LeasePlan leasing groups to create a market leader in mobility. Ayvens is part of the Societe Generale Group.Euro Insurances DAC trading as Ayvens Insurance (AYINS) offers fleet insurance solutions to Ayvens operating entities worldwide.Job Purpose and Reporting LineThe role is responsible for drafting minutes of Board and Management level committee meetings and for drafting responses to regulatory queries. The role will report to the Head of Risk.Responsibilities will include but are not limited to:Write high-quality minutes for the Board and its sub-committees.Write high-quality minutes for the Company's risk committees and management committees.Circulate draft minutes for review in a timely manner and incorporate feedback into the final minutes.Draft, update, and revise responses to regulatory queries based on responses and inputs received from internal stakeholders.Manage the Company's regulatory affairs process including ensuring regulatory queries are responded to in a timely manner.Work closely with the Head of Compliance and business units to ensure responses to regulatory queries are of a high standard, clear, and concise.Responsible for maintaining and updating action tracking sheets as part of the Company’s regulatory affairs procedure.Assist the Company Secretary/Head of Risk in company secretarial filings.Attend and complete IT Security training and any other training as required.Such other duties as assigned by the Head of Risk.Knowledge & SkillsKnowledgePrimary or master's degree qualified in an area demonstrating a precise command of the English language (e.g., law).Insurance knowledge or experience would be an advantage but is not essential.Comprehensive knowledge of MS Office, especially MS Word.Fast, accurate typing ability.Experience in company secretarial work would be an advantage but is not essential.SkillsPrevious minute-taking or formal writing experience (e.g., academic journal writing) would be a distinct advantage.Able to learn new concepts quickly.Excellent English grammar and writing skills.Ability to understand spoken English in a fast-paced committee environment.Ability to absorb verbal content, distill key messages, and accurately document them on the first attempt.Strong familiarity with formal communication styles in a business environment.Highly organized, reliable, and able to meet deadlines.Self-motivated, capable of working autonomously and collaboratively.Excellent communication and interpersonal skills with commercial awareness.Ayvens Insurance is an equal opportunities employer.Benefits:HealthcarePensionBonus25 days annual leaveSeniority levelEntry levelEmployment typeFull-timeJob functionMarketing, Public Relations, and Writing/EditingIndustriesOnline Audio and Video Media
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