We're seeking a
highly organised and proactive Event Coordinator
to join our Events team on a full-time basis. This role reports directly to the Event Manager and is perfect for someone with experience planning sports tournaments, managing large-scale group travel, and coordinating high-profile events across Ireland, the UK, and beyond.
If you thrive in fast-paced environments, love creating seamless guest experiences, and enjoy collaborating with suppliers, partners, and clients to deliver exceptional events — we'd love to hear from you.
Key Responsibilities
Event Planning & Support
* Support the delivery of tournaments and corporate events, managing registration, scheduling, and equipment needs.
* Assist with ad hoc events such as awards nights, training days, and client hospitality.
Client & Guest Experience
* Coordinate large group travel including flights, transfers, accommodation, and VIP arrangements.
* Provide outstanding on-site guest support (registration, meet & greet, customer care).
* Deliver high-touch, luxury event experiences tailored to client needs.
Supplier & Partner Liaison
* Manage logistics including catering, signage, branded materials, and transport.
* Work closely with venues, suppliers, and hospitality partners to ensure flawless execution.
Operations & Administration
* Maintain event plans, timelines, budgets, and databases.
* Oversee event communications (invitations, itineraries, welcome packs).
* Handle post-event wrap-up: feedback, reports, and reconciliations.
On-Site Delivery
* Provide hands-on support during events (weekends/bank holidays may apply).
* Assist with set-up, break-down, and act as the go-to contact on-site.
Person Specification
Essential Experience & Skills
* 3+ years in an event coordinator role, ideally within sports, luxury hospitality, or travel.
* Proven success managing group travel logistics (20+ guests).
* Strong organisational skills with the ability to multitask under pressure.
* Excellent written and verbal communication skills.
* Confident in Microsoft Office (Word, Excel, PowerPoint, Outlook).
* Detail-oriented, professional, and customer-focused.
* Office-based in Dublin 12, with flexibility to travel during busy seasons.
Core Competencies
* Planning & coordination
* Team collaboration
* Initiative & problem-solving
* Strong stakeholder communication
* Calm under pressure & adaptable
Benefits
* Competitive salary
* Hybrid working arrangements
* 25 days annual leave (plus additional leave for length of service)
* VHI health insurance
* Golf membership (plus discounted family & friends rates)
* Ongoing professional development support
Ready to bring your event expertise to a dynamic and fast-paced environment? Apply now and be part of a team that delivers unforgettable experiences.
To hear more about this position or to discuss your suitability to please reach out to Nisha for a confidential chat on or email your CV to Your CV will not be sent to any third party without your consent.
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