Description
Office Administrator — Navan, Co. Meath.
Glanua is a progressive company that seeks to develop its employees. When you demonstrate aptitude and interest in furthering your career within the organisation, training and promotion will be available to you.
We are looking for an Office Administrator to join our busy office environment in our Industrial office located in Navan, Co. Meath. We are seeking a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner.
Responsibilities
* Receptionist duties — meeting and greeting visitors and staff, managing phone switch, presentation of reception and waiting areas, and coordinating meeting rooms. Respond to queries from new hires.
* Sort and distribute mail; organise courier services.
* Catering management — organise catering requirements for meetings.
* Office management — manage kitchen, toilets and service areas to meet tidiness, cleanliness and service standards. Liaise with cleaning services and main service providers (e.g., intruder and fire alarms).
* Manage stock inventory of stationery and generate purchase orders for all purchases.
* Provide general clerical and admin support to the Line Manager and ad hoc office requests (copying, notes, travel plans).
* Liaise with IT and Plant department for drop-off and collection of equipment.
* Support procurement activities with Purchase Requisition creation when required.
* Other duties as required from time to time.
* Travel management — manage travel bookings for staff (hotels, flights, car hire) and manage invoicing and payments.
* Support the Senior Leadership Team with travel bookings and administration requirements.
* Prepare and book meeting rooms.
* Innovation — proactively look for improvements and propose new processes for running the office.
Knowledge, Skills and Experience
* Strong communication and customer service skills.
* Fluency with Microsoft Office products (Word, PowerPoint, Excel, Access).
* Strong organisation, professionalism and people skills.
* Ability to multi-task, meet deadlines and stay organised.
* Good knowledge of travel bookings and management.
* Strong work ethic and ownership of responsibilities.
What we offer you
* Opportunity to join an ambitious and growing organisation.
* Monday to Friday working week with early finish on Fridays.
* 22 days annual leave plus 10 bank holidays.
* Competitive base salary.
* Access to EAP — 24/7 confidential employee counselling service for employees and their families.
About Glanua
Glanua is an industry leader in providing innovative and sustainable engineering solutions to design, build, operate and maintain critical water and wastewater infrastructure across Ireland and the UK. We serve municipal and industrial clients, including Uisce Éireann (formerly Irish Water), Thames Water, Yorkshire Water and Affinity Water.
We are committed to solving today’s environmental challenges and delivering a decarbonised and sustainable world. We promote a diverse workforce and provide an environment where you can develop and grow to your full potential. Our core values are Safety and Well-being, Innovation, Integrity, Collaboration, Courage, Agility, Accountability, Diversity and Inclusion.
We have a talented team of 600+ people across Ireland and the UK and are expanding to meet growth plans. Glanua Limited is an equal opportunities employer.
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