Job Title: Temporary Programmes Manager (fixed term contract)
Reporting to: Head of Programmes, Research and Academics
Role type: Fixed term specified purpose (maternity leave cover contract) Full Time based on 35 hours net per week
Annual leave: 29 Days annual leave per annum pro rated
Salary Scale: Based on point 1 of the Grade V (Staff Officer) Pay Scale (appendix 1)
Expected start date: ASAP
ROLE RESPONSIBILITIES:
General Programmes Administration
Programmes Manager for general, holistic, and academic components, which includes:
* Assist with managing academic classes and electives (as above)
* Holistic coordination (timetable, engaging externs, arranging payments)
* Timetable (annual timetable management working with Facilities and Buildings Manager)
* Student Attendance/ /Extenuating Circumstances (managing the process and communicating to staff)
* Management of Assignment submission which includes a detailed roadmap (managing a process of student submission)
* Coordinating Master's electives (managing process for all students including collating info about choices)
· Take and disseminate meeting minutes for committee meetings (specifically Doctorate)
· Assisting with organising Student Orientation week and coordination of Student Support Leaders.
Performance Components Administration
Administrative assistance for performance components, which includes:
· Assist with development of new processes
· Assist with managing 'Performing in Context' electives (managing elective process, contact students, log and communicate electives, attendance trackers, liaising with teachers) and second study electives and individual education plans
· Additional ad hoc duties as reasonably required by Heads of Faculties
· Support Doctoral Studies coordinator as required to include scheduling exams, student comms, viva voce, perf exams, progress reports, liaising with TCD
· Support B Mus Ed Coordinator as required
· Programme student support (e.g. extenuating circumstances, queries etc,)
TRAINING, EXPERIENCE AND QUALIFICATIONS:
The ideal candidate will have:
* Proven experience of at least 5 years in an administrative support role in 3rd level education
* Strong organisational and time management skills with the ability to prioritise tasks and meet deadlines.
* Excellent verbal and written communication skills, including exceptional attention to detail.
* High level of proficiency in Microsoft Office (SharePoint/advanced excel) and familiarity with student database management systems.
* Ability to handle sensitive and confidential information with discretion.
* Collaborative mind-set with the ability to work effectively within a team and build positive relationships.
* Flexibility to adapt to changing priorities and work in a fast-paced environment.
PERSON SPECIFICATION:
Skills and Competencies
The Programmes Manager should be able to demonstrate that they possess the necessary acumen required for this position which includes the following person skills and competencies:
· Patience and concentration for task completion with high attention to accuracy and detail.
· Excellent interpersonal and communication skills, both written and verbal, for communicating with internal and external stakeholders.
· Can work effectively on a number of task at the same time.
· Excellent time management skills.
· Ability to solve problems, work on own initiative and work well under pressure.
We are committed to a policy of equal opportunity and encourage applications under all nine grounds of the Employment Equality Act.
Job Types: Full-time, Fixed term
Contract length: 6 months
Pay: €51,723.00-€61,864.00 per year
Experience:
* 3rd level office administrative: 3 years (required)
Work Location: In person