Executive AssistantGeneral InformationLocation: DublinBusiness Area: CBSContract Type: Fixed Term Contract Please note shortlisting and interviews expected week commencing 12th of JanuaryAs an Executive Assistant at EY Ireland, you will be an integral part of a dynamic team, working closely with our most senior leaders and partners. Your expertise in business communication will be key to building effective relationships with both internal and external stakeholders. Your role will encompass:Supporting senior leaders/partners in their daily activitiesManaging and organising complex schedules and meetingsHandling confidential and sensitive information with discretionCoordinating travel arrangements and logisticsYou will have the autonomy to develop these relationships and grow with us in a solution-oriented, collaborative and diverse environment. Key ResponsibilitiesAct as an ambassador and first point of contact for allocated PartnersProvide comprehensive diary management, making decisions on your own initiative to resolve conflicts and maximise Partner timeProactive travel management to include researching and booking travel, creating detailed itineraries, and assistance with visasFacilitate logistical arrangements and attend events as required, proactively ensuring appropriate meeting spaces and catering is availableCollate and process expenses and invoices ensuring compliance with policy and approval processPrepare and submit timesheetsEngage with Partner teams to understand business needs and prioritiesProvide administrative support to strategic internal projects where requiredLiaise with EA's within the wider team and the entire EY network Additional responsibilities may require you to Ensure documentation is prepared in advance of meetingsManage communications and monitor Partner email inboxes taking appropriate action, escalating, or delegating accordinglyPrepare and revise internal / client documents prior to circulationMaintain client databases and updating contacts in our CRM system Skills and attributes for success A proven track record of supporting and working at senior executive level A strong, confident communicator with both excellent written and oral communications skills, with the ability to interact with senior management and clients Ability to build relationships with and work as part of a team, ensuring seamless service to the firm and clientsMeticulous attention to detailConfident in exercising own judgement and make decisions to prioritise, challenge, negotiate and influenceAbility to balance multiple and competing demands and remain calm under pressureA solution-orientated approach to situations and a willingness to learn in a fast-paced, growing environmentProficiency in MS Office (Word, Excel & PowerPoint) and MS OutlookWhat we offer We offer a competitive remuneration package that rewards you for your individual and team performance. As the business grows, we provide opportunities for you to grow too, by helping you develop new skills and progress your career. This includes support, coaching and feedback from your colleagues. But most of all, we believe in giving you the freedom and flexibility to handle your role in a way that's right for you. To help you do that, we also offer: A hybrid working environmentTotal Rewards: A comprehensive package that covers flexible working and career development FlexEY: Lets you select benefits to suit your needs across holidays, health, well-being and more Annual reimbursement for health-related services such as gym membership About EYAs a global leader in Assurance, Tax, Transaction and Advisory Services, we're using the finance products, expertise, and systems we've developed to build a better working world. That starts with a culture that believes in giving you the training, opportunities, and creative freedom to make things better. Whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.What working at EY offersWe offer a competitive remuneration package. Our comprehensive benefits package includes support for flexible working and career development, and with FlexEY you can select benefits that suit your needs: covering holidays, health and well-being, insurance, savings and a wide range of discounts, offers and promotions. Plus, we offer:Support and coaching from some of the most engaging colleagues around.Opportunities to develop new skills and progress your career.The freedom and flexibility to handle your role in a way that's right for you.All our employees are given a benefits package which they can tailor to suit their individual preferences. Our range of benefits include:Hybrid WorkingPension/Discounted Health InsuranceWeb DoctorPurchase of Additional Annual LeaveFree Gym MembershipTravel PassMaternity & Paternity LeaveBike to Work SchemeReferral Bonuses & Recognition AwardsTech MBA paid by EYEY is committed to being an inclusive employer and we are happy to consider flexible working arrangements. We strive to achieve the right balance for our people, enabling us to deliver excellent client service whilst allowing you to build your career without sacrificing your personal priorities. While our client-facing professionals can be required to travel regularly, and at times be based at client sites, our flexible working arrangements can help you to achieve a lifestyle balance.Career ProgressionWhen you join EY, you will be supported to ensure that you are enhancing your skills from day one.Continuous learning, where you can develop the mindset and skills to navigate whatever comes next.As you grow and develop here, you'll discover opportunities to help customise your career journey, so that it's as unique as you are - success is defined by you, we will provide the tools and flexibility, so you can make a meaningful impact, your way.Transformative leadership, we will give you the insights, coaching and confidence to be the leader the world needs.Diverse and inclusive culture, you will be embraced for who you are and empowered to use your voice to help others find theirs.We have embraced Hybrid working at EY adding greater flexibility and autonomy to the roles of our employees.Inclusion & DiversityWe hold a collective commitment to foster an environment where all differences are valued and respected, practices are equitable and everyone experiences a sense of belonging: Inclusion, diversity, and equity are part of who we are at EY. We believe that the highest-performing teams maximize the power of different perspectives and backgrounds. These teams are both diverse and inclusive and are willing to invite and learn from other perspectives. Our ability to include various viewpoints into our mindsets, behaviours and operations is fundamental to driving innovation, building strong relationships, and delivering the best solutions for our clients.We recognise the strength that comes from having a diverse workforce and building a culture where we support all our people to achieve their potential. You'll be embraced for who you are and empowered to use your voice to help others find theirs. As an equal opportunities' employer, we welcome applications from people of all backgrounds. Reasonable accommodations are offered at every stage of our recruitment process.If you can confidently demonstrate that you meet the criteria above, please contact us as soon as possible.Join us in building a better working world. That's Why, EY.Apply now.IMPORTANT: Where Agency assistance is required, our Talent Team will engage directly with suppliers. CVs / Profiles should not be shared directly with Hiring Managers. Unsolicited CVs / Profiles supplied to EY by Recruitment Agencies will not be accepted for this role.