About the Role
We're looking for a highly organised and proactive Executive Assistant to support senior leadership and play a key role in the day-to-day running of the business.
In this role you'll work closely with senior leaders, helping manage priorities, streamline operations, and bring structure and clarity to day-to-day business activities. If you enjoy variety, responsibility, and being trusted to get things done, then this role offers real impact and long-term growth.
Key Responsibilities
Executive Support
* Managing calendars, meetings, schedules, and travel arrangements for senior leadership
* Screening emails and calls, drafting correspondence, and ensuring timely follow-ups
* Preparing meeting agendas, taking minutes, and tracking action items
Business Administration & Operations
* Owning core admin tasks including invoicing, purchasing, inventory tracking, and documentation
* Supporting grant applications, funding paperwork, and other admin-heavy processes
* Maintaining confidential records and organised digital filing systems
Processes, Systems & Projects
* Improving workflows and creating efficient, digital-first processes
* Writing SOPs (Standard Operating Procedures) based on leadership input
* Supporting ad-hoc projects, research, and operational initiatives
Cross-Team Support
* Liaising with internal teams and external stakeholders
* Managing cloud folders, shared drives, and digital assets
Requirements
Experience
* 3+ years' experience in an Executive Assistant, Business Administrator, or similar support role
* Experience supporting senior leadership or managing operational admin in a growing business
Skills & Competencies
* Strong organisational and time-management skills, with the ability to juggle multiple priorities
* High level of discretion and professionalism when handling confidential information
* Excellent written and verbal communication skills
* Proficient in Microsoft Office and/or Google Workspace
* Confident using digital tools, cloud platforms, and workflow systems
Personal Attributes
* Proactive, solutions-focused, and comfortable working independently
* Adaptable and calm under pressure in a fast-moving environment
* Comfortable wearing multiple hats and evolving with the role
* Communicate clearly and professionally, both written and verbal
* Enjoy working closely with leadership and being 'the person who makes things happen'
* Are tech-savvy and enjoy improving systems and processes
Nice to Have (Desired but not Essential)
* Experience with tools such as Trello, Asana, Notion, Xero
* Exposure to grant applications, funding processes, or sales/operations admin
* Experience supporting sales, operations, or commercial teams
What's On Offer
* Hybrid working with flexibility
* Supportive, collaborative working environment
* Opportunity to grow and develop as the business scales
* Company events
* Close collaboration and mentorship from senior leadership
* Broad exposure across operations, sales, and business strategy
* Supportive environment where initiative and ideas are valued
If you're looking for a role where your organisation, initiative, and attention to detail will genuinely be valued, we'd love to hear from you.
Job Type: Full-time
Pay: €35,000.00-€40,000.00 per year
Benefits:
* Company events
* Work from home
Experience:
* Executive Assistant/Business Administration: 1 year (preferred)
Work authorisation:
* Ireland (required)
Work Location: Hybrid remote in DUBLIN 24, CO. Dublin