Brief Description
The Administrative Coordinator will be responsible for providing administrative and process management support for the end-to-end handling of purchase requests (PRs) and purchase orders (POs) within the factory. As an administrative coordinator you will ensure that all purchasing activities are accurately recorded, allocated to correct cost centres, reviewed by relevant stakeholders, tracked through approval loops, and kept visible to management for timely execution.
Responsibilities & Duties
* PR & PO Management and Costing: Collect and Validate PR submissions, Create PRs on behalf of engineers/managers & Coordinator PR review process.
* Approval & Tracking: Track purchasing workflows, Monitor PO generation and status reporting.
* Communication & Stakeholder Engagement: Point of Contact for queries relating to POs, escalating issues relating to procurement requirements.
* Compliance & Documentation: Ensure all documentation meets compliance standards.
* Meeting Deliverables: Weekly PR & PO status reports, well maintained and auditable procurement files.
* Meeting Key Performance Indicators: Speed of processing, accuracy rate, approval efficiency & stakeholder satisfaction.
* Ordering and Management of Supplier Office and Equipment Requirements: Manage ordering of phones and laptops where applicable, managing office space and locker allocations, liaising with site services and IT on office and equipment requirements.
Required Skills
* Strong organisational skills and attention to detail.
* Exposure to CRM platforms, SAP experience highly desirable.
* Good understanding of procurement workflows and cost allocation principles.
* Proficient in enterprise procurement systems.
* Confident communicator with ability to follow up proactively.
* Problem-solving mindset and process improvement orientation.
* Proficient in Microsoft Applications in particular advanced Excel.
* Additional technical data skills and ability to crunch data and use other data analytical skills to create automated reports and systems solutions to drive efficiencies.
Preferred Qualifications & Experience
* Exhibits skills capable of driving value and improvements in the supply chain areas of cost, quality, availability, and technology.
* Diploma in Supply Chain Management, Business or related discipline desirable but not required.
* Experience in a Supply Chain, Engineering or Business Administration support role.
Job Type
Full-time, Permanent
Benefits
* Employee assistance program.
* Employee discount.
* On-site parking.
Schedule
Monday to Friday
Work Location
On Site
Closing date
Tuesday 21 st October 2025 @ 1pm
#J-18808-Ljbffr