Overview
We are currently seeking an experienced Procurement Manager to join a small hotel group in their prestigious 4-star luxury hotel in Galway.
This is a hands-on role based at this Galway-based hotel, with group-wide coordination responsibilities across five Hotel Group properties.
The Role
The person appointed will play a critical role in hotel operations, overseeing all non-food purchasing, stock management, supplier relationships and cost control.
Working closely with hotel management and finance teams, this position directly impacts guest experience, operational efficiency, profitability and audit compliance.
Responsibilities
Weekly Ordering & Supplier Management
Manage the full weekly ordering cycle across approximately 20 suppliers using ProcureWizard and manual invoice systems
Maintain and optimise ProcureWizard favourites lists for efficient reordering
Coordinate deliveries and resolve discrepancies, shortages or quality issues
Act as the primary group contact for day-to-day supplier engagement
Stock & Inventory Control
Conduct weekly stock counts across beverages, cleaning supplies, guest amenities and consumables
Manage levels and reorder points in line with occupancy, seasonal demand and events
Monitor stock usage to minimise wastage and overstocking
Carry out periodic full inventory audits and reconciliations
Cost Control & Budget Management
Monitor procurement spend against weekly and monthly budgets
Negotiate pricing, terms and contracts to deliver best value
Track and report cost-per-room and cost-per-cover metrics
Identify opportunities for group-wide purchasing consolidation
Invoice Processing & Financial Administration
Process portal, paper and EDI invoices accurately and promptly
Match invoices to purchase orders and delivery notes
Maintain organised procurement documentation and audit trails
Work closely with the Financial Controller on monthly reporting
Group Procurement Oversight
Coordinate procurement standards across all Hotel Group properties
Support property managers with procurement queries and supplier issues
Compliance & Audit
Ensure full compliance with financial controls and procurement policies
Support internal and external audits as required
Candidate Requirements
Minimum 2 years' experience in purchasing, procurement or stores management, ideally within hospitality or a multi-site operation
Strong working knowledge of procurement systems (ProcureWizard experience is a strong advantage)
Proven supplier negotiation and relationship management skills
Excellent attention to detail and organisational ability
Strong Excel skills and general IT literacy
Understanding of procurement audit requirements and invoice processing
Full driving licence with flexibility to travel occasionally
What's on offer?
40-hour working week (Monday to Friday, 8:30am - 5:00pm)
Competitive salary DOE: €40,000 - €55,000
Opportunity to work within a respected Irish hotel group in a key operational leadership role
Ready to Take the Next Step?
If you\'re an organised experienced professional looking to progress your career in a role where you can truly make an impact, please send your up-to-date CV and a brief cover note to our multi-sector team for immediate and confidential consideration.
Please note: Applications can only be accepted from candidates who already hold the legal right to work in Ireland.
3D Personnel is acting as an Employment Agency and Business in this recruitment.
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