Job Description
Reception & Facilities Assistant
Job Function Summary
Millennium is looking for a Receptionist and Facilities Assistant to be responsible for managing the day-to-day operations of our Dublin office. They will be ensuring a seamless work environment and maintaining company standards in daily operations, supervised by the Office Manager.
The ideal candidate should have strong organizational, communication, and problem-solving skills, along with the ability to multitask and prioritize effectively.
The hours will be Monday to Friday from 08:30 am to 5:30 pm however flexibility is required to attend premises to supervise and monitor contractors out of these hours.
Reception Responsibilities
* Meeting of all guests and employees with a welcoming spirit
* Prepare, distribute, and manage guest and employee access cards
* Book meetings and manage conference rooms
* Log and track all deliveries, packages to the Dublin office
* Keep the reception area and conference rooms tidy
* Arrange couriers
* Manage building service-related phone calls
* General administrative support on ad hoc basis as required
Facilities Responsibilities:
* Communicate with building engineers on service requests
* Partner with the Office Manager to maintain company standards in daily operations
* Ensure the physical appearance, inclusive of furniture, remains clean and neat
* Responsible on a day-to-day basis to respond to employee's office needs (i.e. troubleshoot or repair desks, daily moves, printer issues)
* Review conference rooms set ups, inclusive of clean-up after meetings and events
* Support new hires' logistics in a first day at the office with coordination with Tech Team
* Ensure that the office supply and kitchen areas are well-stocked
* Reviewing CSRE related quotes and invoices to facilitate timely payment
* Assistance in organizing company events and conferences
* Ad hoc team requirements as they arise, to include: Holiday cover for Office Manager
Qualifications/Skills Required
* 2+ years' experience in facilities management
* Energetic and professional service-oriented approach
* An analytical mindset with problem-solving skills
* Microsoft Office experience
* Demonstrates strong ownership of work
* Able to prioritize and handle multiple tasks in a fast-moving, high-pressure environment
* Excellent communication skills
* Personal integrity; trustworthy, honest and reliable