At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at
Job Function:
Business Support
Job Sub Function:
Administration & Secretarial
Job Category:
Business Enablement/Support
All Job Posting Locations:
Little Island, Cork, Ireland
Job Description:
Johnson & Johnson is currently seeking an Executive Assistant to join our Innovative Medicine Principal Operations (IMPO) team located in Little Island, Cork, Ireland.
At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at
About Innovative Medicine Principal Operations
J&J IMPO is a Global Organisation with teams based in US, Switzerland, Belgium, the Netherlands, Ireland, and Singapore working in close collaboration with R&D, Supply Chain, Commercial, Tax and Treasury.
Our greatest asset is our people, and we foster an environment where collaboration, success, passion, and diversity are celebrated. We are committed to developing the talents of our team members and providing opportunities for growth and advancement. By joining us, you become part of a community recognized for its reliability, trustworthiness, and expertise.
Inclusion Statement
The Vision of the Johnson & Johnson Office of Inclusion is to unlock the potential of every individual, empowering them to use their unique experiences, abilities, backgrounds and perspectives to drive meaningful change for employees, communities, and our businesses around the world.
About the Role
We are seeking a highly organised, proactive, and discreet Executive Assistant to provide exceptional support to our leadership team. This role is ideal for someone who thrives in a fast‑paced environment, demonstrates strong attention to detail, and brings a positive, solutions‑focused mindset to their work.
As the Executive Administrative Assistant, you will play a key role in enabling our leaders to operate effectively by managing priorities, coordinating meetings, supporting communications, and ensuring seamless day‑to‑day operations.
Key Responsibilities:
* Provide comprehensive administrative support to senior leaders, including calendar management, meeting coordination, and preparation of agendas and materials.
* Coordinate domestic and international travel arrangements, including schedules, accommodations, and itineraries.
* Prepare and submit Travel & Entertainment (T&E) expense claims for directors in accordance with J&J policies.
* Design high‑quality, visually engaging slide decks for leadership meetings, reviews, and communications when capacity allows.
* Support the preparation of reports and correspondence with accuracy and professionalism.
* Manage confidential information with the highest degree of discretion and integrity.
* Track and follow up on key actions, deadlines, and priorities to ensure smooth execution.
* Liaise with internal and external stakeholders on behalf of leadership.
* Organise team meetings, events, and workshops, including logistics, communications, and documentation.
* Process expenses and maintain accurate records in line with company policies.
* Support onboarding, equipment setup, and administrative needs for new team members.
* Maintain up‑to‑date departmental organisational charts.
* Act as holder of the department Meetings & Events (M&E) credit card.
* Serve as Program Administrator for organisational Citibank credit cards.
* Process purchase orders and invoices and resolve payment issues efficiently.
* Continuously look for opportunities to streamline processes and improve team efficiency.
Qualifications & Experience:
* Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role supporting senior leaders.
* Strong organisational skills with the ability to manage multiple priorities effectively, with exceptional attention to detail.
* Excellent written and verbal communication skills.
* Demonstrated professionalism, discretion, and sound judgement.
* Proficiency in MS PowerPoint, with strong working knowledge of Excel, Word, and Teams.
* Experience creating high‑quality, professional presentations for senior leaders or cross‑functional teams.
* Ability to work independently, anticipate needs, and proactively identify and resolve issues.
* Experience thriving in a fast‑paced, dynamic environment.
* Strong interpersonal skills with the ability to build effective, positive relationships across the organisation.
This is what awaits YOU at J&J:
Flexible work arrangements / Hybrid working / Career opportunities
Employment Type: Part‑time
Required Skills:
Administrative Support, Business Behavior, Microsoft Office, Organizing, Teamwork
Preferred Skills:
Business Writing, Detail-Oriented, Execution Focus, Presentation Development, Travel Planning